Co-op Data Administrator

2 weeks ago

Toronto, Canada Aecon Group Full time

**Build Your Career at Aecon**

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

**DIVISIONAL OVERVIEW**

Aecon’s Corporate division provides a support system which extends throughout all branches of the company and includes IT services, communications, finance, and human resources, among others.

**PURPOSE OF THE POSITION**

The Data Administrator Co-op position is a key member of the Supply Chain Management Data team. The Data Administrator is responsible for reviewing, validating, and setting up data requests in accordance with data governance policies, guidelines, and procedures within the defined service level agreement. The Data Administrator is an integral part of the data governance structure value chain and will ensure high data quality, consistency, and scalability across the organization.

**ESSENTIAL FUNCTIONS AND RESPONSIBILITIES**
- Main responsibility will be data cleanup, validation, and maintenance of our preferred vendor’s accounts. Other cleanup activities include properly classifying vendors, contacting them to confirm tax ID and other vendor master information.
- Support Data administrators with daily Vendor Master Request which includes the following activities:

- Review vendor’s master requests (including banking details) for completeness, ensuring all support documentation and approvals are provided.
- Review vendor’s master requests for accuracy, ensuring that information on support documentation matches information provided on the forms.
- Validate information from different external sources (Example: CRA Website, D&B) for a third-party confirmation on the company information (Name, Address, Tax Number).
- Make phone calls to vendors to validate legitimacy of the request and to confirm information to be set up (Banking Details, Name, Address).
- Manual coordination of the workflow for further approvals depending on request type and case.
- Monitor Shared Mailbox to answer process related questions or confirmation of vendor account information.
- Set up vendor’s master requests in the system -SAP.
- Adhere to and comply with the existing Policies and Standard Operating Procedures (SOPs).

**KNOWLEDGE AND SKILLS**
- Uncompromising honesty
- Exceptional communications skills (both written and verbal)
- Business Administration, Computer Science, Engineering degrees
- Proficient with Microsoft Excel
- Ability to maintain focus on a repetitive task for a long duration
- Ability to work in a team environment
- Analytical and problem-solving skills
- High attention to detail
- Data collection and manipulation experience
- Able to perform in a rigorous and fast paced environment

**EMPLOYMENT STATUS**

Full Time (Co-op position 3 to 6 months)

**PHYSICAL DEMANDS**
- Ability to sit for prolonged periods of time
- Ability to work in a fast-paced, results driven environment

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