Process Coordinator

4 weeks ago

Scarborough, Canada Aecon Group Full time

**Build Your Career at Aecon**

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

**What Is The Opportunity?**

Scarborough Transit Connect (STC) is awarded the design and works of the Scarborough Subway Extension project. The Scarborough Subway Extension will bring the TTC’s Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and seamless transit for those heading into and out of the downtown core and those travelling within Scarborough. The extension will replace Line 3 (the Scarborough RT), helping to reduce travel times and improve access to jobs, schools and other key destinations throughout the city.

As part of the Scarborough Transit Connect project based in Scarborough, we are looking for a PLA Process Coordinator (Permits, Licenses Approvals and Agreements) to join our team. Reporting to the PLA Manager, the PLA Process Coordinator assists the PLA Manager with processing and tracking of permits, licenses and approvals.

**What You’ll Do Here**:

- Coordinate the use of the tracking system - Intelex, Smartsheet that tracks the progress of PLA’s throughout the project.
- Managing and maintaining a permit register to give the project team an oversight on upcoming and expected permits.
- Join the PLA Manager in liaising with Metrolinx, City of Toronto, and other key internal and external stakeholder.
- Coordinate the internal PLA working group meetings, including minute taking and issuance of invitations.
- Writing monthly reports and spreadsheets pertaining to PLA’s processes, progress, and updates.
- Prepare various senior management permitting updates as and when required with assistance of PLA Manager.
- Work with document control to keep track of project report and plan submittals.
- Coordinate with team members from different design and construction disciplines to incorporate necessary input for each permit in a timely manner. This shall include but not limited to meetings with the Designers and the Designer Builder’s Technical Department Discipline Managers.
- Track document submittals, alerting team members of risks related to reports and plans due dates required by Contracting Authority and coordinating a Non
- Conformance Report with team members on extensions needed on plans and reports.
- Document and report progress on PLA’s and document submissions and updating project leads with updates.
- Coordinate with the design team on design review packages for PLA’s and document submissions to different stakeholders.
- Welcome an inclusive culture to promote equity, and different perspectives

**What You’ll Bring To The Team**:

- 1 to 3 years of experience with permitting, licensing and approvals.
- Knowledge of PLA processes of the construction of major infrastructure projects.
- Bachelor of Engineering (Civil) preferred, or equivalent.
- Project Management Certificate preferred.
- Acquainted with project management processes and techniques.
- Excellent inter-personal and communication skills.
- Leadership and teamwork.
- Excellent working knowledge on computer programs such as Microsoft Office, Smartsheet, Primavera P6 and Bluebeam.
- Working knowledge of plan review and approval procedures associated with major transportation infrastructure design and construction, located primarily on a public right-of-way.
- Ability to understand and interpret requirements and responsibilities articulated within project-related agreements related to PLA.
- Capacity to identify and manage all the essential components of a PLA tracking system.
- Efficiently and effectively use standard computer software.

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