Administrative Assistant

4 weeks ago

Moncton, Canada ARS Transloading Inc Full time

**Responsibilities**:

- Basic accounting and bookkeeping.
- Schedule the ordering of empty rail cars and the release of loaded rail cars.
- Manage and populate real-time shared schedules to make appointments for outbound and inbound trucks.
- Ensure car loading paperwork is accurately completed and that copies are filed with customers, regulators, and with on-site records.
- Complete customs paperwork for outbound trucks and railcars.
- Ensure spread sheets tracking the movement of products and commodities are updated in real time.
- Complete regular weekly and/or monthly inventory counts of on-site product.
- Co-ordinate with truckers, dispatch, and customers on scheduling appointments.
- Arrange for sample product testing as required by regulator or customers.
- Complete periodic bank deposits.
- Maintain organized filing methods for employee records, training certificates, quality programs, technical documents, regulators, and customer documents.
- Periodically prepare presentation materials or documents for management.
- Manage company budgets.
- Create expense or other reports as required.
- Type, format, proofread and edit documents from notes or dictation.
- Manage some human resource duties, including employee databases and payroll.
- Review AR schedule monthly and contact customers for payment.
- Ensure accounts payable is current.

**Desired Skills**:

- Degree/diploma in office administration, or office management.
- Background in transportation / logistics
- Excellent data processing skills.
- Strong competancy with productivity tools, such as Microsoft Office Suite.
- Knowledge of payroll programs - ideally familiarity with ADP.
- Excellent communication skills, both written and verbal.
- The ability to work independently.
- Safety conscious and safety aware - at all times.
- Excellent reliability, punctuality, and attendance.
- Experience working in an industrial environment, warehouse, lumber yard, or rail yard.

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$25.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Work Location: One location

Expected start date: 2023-03-20

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