Administrative Assistant to Director

2 months ago

Liverpool, Canada Nova Scotia Health Authority Full time

**Req ID**:188541**
**Location: All Locations, Flexible within the Province**
**Department**:Interprofessional Practice & Learning (IPP&L)**
**Type of Employment**:Permanent** **Hourly FT** (**100%**) x **1**
**Management/Non Union** P**osition**
**Posting Closing Date**:16-Oct-24**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

The Interprofessional Practice and Learning team facilitates and advances person-centered care through evidence-based professional practice and learning strategies and programs that are designed provincially and implemented locally to enhance collaborative learning and practice. The Interprofessional Practice and Learning team takes a leadership role in creating a culture of collaboration with a focus on team-based care, evidence-informed practice, and learning and professional development to improve health outcomes for patients, families and communities. Through strong partnerships with the academic sector, regulators, and government, the Interprofessional Practice and Learning team has an integral role in influencing and operationalizing health system priorities.

**About the Opportunity**:
Violence Prevention, Intervention, and Response Program focuses on trauma informed, person centred evidence informed care required at various points of entry to health services by individuals and families with experiences of interpersonal violence. This program serves individuals aged 13 years and over who have experienced violence, including sexual assault, domestic violence, or other forms of violence and at a high level of risk for reoccurrence and/or lethality. This provincial program advances professional and interprofessional practice for regulated and unregulated care providers in health service settings across NSH and IWK and other sectors of the province.

Reporting to the Director, Violence Prevention, Intervention and Response Program, Interprofessional Practice & Learning (IPP&L), the Administrative Assistant is responsible for a providing comprehensive, confidential and high-quality administrative support to the Provincial Director Interprofessional Practice and Learning by running an effective, proficient and modern office. This includes, but not limited to, coordinating the day-to-day operation of the Director’s office, developing and maintaining consultation data bases, theming of data to facilitate analysis and decision making to support portfolio strategic initiatives, completing quarterly, bi-annual and annual reports, designing & producing presentations. This position will provide coverage and support for other members of the administration team within the IPP&L portfolio for planned and unplanned absences.

This is a hybrid/work from home position. Occasional travel will be required.

**About You**:
We would love to hear from you if you have the following:

- Post-Secondary diploma in a recognized office administration, business administration, or secretarial program required
- Undergraduate degree an asset
- Minimum of five (5) to seven (7) years' of progressively responsible experience, providing administrative support and office coordination required
- Executive level experience within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders is preferred
- International Association of Administrative Professionals (IAAP) certification is an asset
- Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies (including Microsoft Office and Outlook, SAP, data theming software)
- Experience utilizing technology for meeting planning to create efficiencies and streamline tracking and retrieval of information
- Excellent understanding of violence with experience working within related program areas an asset
- Demonstrated understanding of trauma and utilizing a trauma-informed approach
- Demonstrated excellence in interpersonal and communication skills, high degree of tact, judgment and confidentially
- Demonstrated excellence in organizational and time management skills
- Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications

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