Maintenance Clerk

6 days ago

Edmonton, Canada Hexion Inc. Full time

**Company Overview**:
Grounded by a history that is deeply rooted in innovation, Hexion is a global employer committed to building and protecting the future by producing innovative performance materials. Our materials are the building blocks for critical industries, including construction, agriculture, energy, automotive, and infrastructure protection. Everywhere you look, you will find our materials and people at work to help customers make products that are stronger, safer, and cleaner. When you work for Hexion, you’ll join a team that is committed to operating safely and with integrity to build a more sustainable future for all, our associates, our customers, and the communities where we live and work.

**Position Overview**:
Reporting to the Maintenance Manager, the Maintenance Clerk coordinates and/or performs a wide variety of administrative, office, and supports activities for the Maintenance department. This position serves as a primary point of administrative contact for internal personnel and participates in the coordination and completion of ongoing projects and/or events.

**This is a 1 year contract role.**

**Responsibilities**:
**Administration**
- Administer payroll, time, and attendance management for associates.
- Manage timecards and invoicing for third-party contractors.
- Generate monthly reports, including training compliance and maintenance KPIs.
- Maintain and update equipment certification documentation (e.g., torque calibration records, safety equipment).
- Coordinate vendor relations, including ordering and arranging supplies.
- Support regulatory compliance through audit participation and control updates.
- Provide cross-functional administrative support to procurement and inventory control teams.
- Organize department meetings, create distribution lists, record minutes, and track action items.
- Lead and organize department events, awards, and milestone celebrations.
- Ensure IT equipment and department supplies are properly ordered and delivered on time.
- Identify and recommend opportunities for continuous improvement in processes and workflows.

**Contract Management**
- Oversee industrial compliance certification processes (e.g., Avetta).
- Monitor contractor compliance and support maintenance execution.
- Assist with the setup of new vendors, creation of purchase orders and processing invoices for service contractors.
- Track and enter contractor hours in SAP and conduct EH&S safety orientations for contractors.
- Manage online orientation systems for contractors.
- Coordinate supplier relationship meetings, including kick-off meetings and periodic reviews.

**Supply Chain Management**
- Monitor the PO tracker and create purchase requisitions.
- Update the status of open POs bi-weekly and reconcile vendor invoices.
- Manage vendor setup and administration in SAP, including updating banking and contact information.
- Maintain and update source lists in SAP for vendors and material numbers.

**CMMS / Work Order Management**
- Administer and close out maintenance work orders in the CMMS.
- Provide administrative support to ensure accurate tracking and closure of work orders.
- Maintain and archive documents, including equipment manuals, drawings, and ABSA records.

**Document Control & Compliance**
- Oversee document control systems, ensuring proper archiving and updates to drawings and manuals.
- Develop and update maintenance policies and procedures (e.g., flowcharts, templates, job risk assessments).
- Manage compliance and training records, ensuring KPIs are met and documented. Track non-conformance reports (NCRs) and transmittals to ensure timely resolution.

**ORGANIZATIONAL RELATIONSHIPS**
- Reports directly to the Maintenance Manager.
- Works closely with:

- Maintenance Purchaser
- Warehouse Technician
- Maintenance Leads
- Chief Inspector
- Site Administrator
- Source Administrator
- Site Engineering

**Minimum Qualifications**:
**Essential**
- Experience in a manufacturing or industrial environment.

**Education**
- A certificate or diploma in Business Administration from a post-secondary institution is preferred.
- Alternatively, 5+ years of relevant administration experience in an industrial environment.

**SPECIAL SKILLS & EXPERIENCE**
- Strong interpersonal and teamwork skills.
- Effective communication skills in written and oral English.
- Ability to work independently with strong time management and organizational skills.
- Attention to detail with a continuous improvement mindset, leveraging technology to streamline processes.
- Physical: Walking, driving, standing, lifting, sitting, carrying, pushing, pulling, climbing, balancing, stooping, kneeling, reaching, fingering, talking, hearing, and seeing.
- Aptitudes: Must possess the ability to understand the meaning of words and their ideas, as well as instructions and their underlying principles.
- Temperaments: Must have the ability to accept responsibility, perform duties under changing situations requiring

  • Operations Clerk

    6 months ago

    Edmonton, Canada Agropur Full time

    **Job Type**:Regular **Invest in you, JOIN AGROPUR. **_We dairy you! _** In this position the PMC Clerk is responsible for maintaining and updating the PMC database daily to ensure plant equipment is maintained in proper working order. The PMC clerk is responsible for issuing and monitoring payment of maintenance purchase orders. The PMC clerk actively...

  • Accounting Clerk

    6 months ago

    Edmonton, Canada Gateway Toyota Full time

    **Accounting Clerk** Gateway Toyota is one of Canada’s most trusted dealerships. We are looking for an enthusiastic and willing-to-learn individual to join our team as an Accounting Clerk. This position requires an individual who has strong and reliable time management skills along with a strong accounting background. A strong work ethic and experience in...

  • Office Clerk

    6 months ago

    Edmonton, Canada U-Haul Full time

    **Office Clerk**: **Shop Clerk** Ready to rev up your career? Are you an organized, motivated communicator? Are you experienced in clerical work and interested in taking on a leading role? As a Shop Clerk you will coordinate and maintain the flow of rental equipment in need of maintenance through repair shops with the help of designated Transfer Drivers. In...

  • Shop Clerk

    6 months ago

    Edmonton, Canada U-Haul Full time

    **Shop Clerk**: - Job Title: Office Clerk - **Shop Clerk Primary Responsibilities **Route and schedule transfer drivers to retrieve rental equipment in need of maintenance. - Review, correct and maintain the reporting of the location of equipment entering and leaving the shop. - Coordinate the delivery of replacement parts or tools that are needed for...

  • Accounting Clerk 2

    6 months ago

    Edmonton, Canada Graham Full time

    Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and...

  • Unit Clerk

    7 days ago

    Edmonton, Canada Alberta Health Services Full time

    Your Opportunity: This is an exciting opportunity at the Strathcona Community Hospital. The facility offers a 24/7 Emergency Department and a variety of Ambulatory, Laboratory, and Diagnostic Imaging services. The Unit Clerk, under the general supervision of the Manager, serves as the point of first contact in matters concerning the efficient administration...

  • Unit Clerk

    2 months ago

    Edmonton, Canada Alberta Health Services Full time

    Your Opportunity: This is an exciting opportunity at the Strathcona Community Hospital. The facility offers a 24/7 Emergency Department and a variety of Ambulatory, Laboratory, and Diagnostic Imaging services. The Unit Clerk, under the general supervision of the Manager, serves as the point of first contact in matters concerning the efficient administration...

  • Corporate Service Clerk

    6 months ago

    Edmonton, Canada Field Law Full time

    Location: - Edmonton,Calgary,Yellowknife - Closing Date: - Practice Area: Our Yellowknife office has an immediate opening for a Corporate Service Clerk, working remotely from one of our Alberta offices. The Corporate Service clerk is an essential role in assisting professionals in their day-to-day work. You understand the importance of confidentiality in...

  • Shop Data Entry Clerk

    6 months ago

    Edmonton, Canada AFD Petroleum Ltd. Full time

    **We are currently hiring for a Temporary Full Time Shop Data Entry Clerk to join our team for the Summer Season!** **JOB SUMMARY**: The Shop Data Entry Clerk is directly responsible for performing data entry and related duties for invoice preparation, repairs and maintenance orders processing, and assisting with the inventory and clerical functions of the...

  • Accounts Receivable Clerk

    6 months ago

    Edmonton, Canada SB LLP Full time

    **About us** Founded in Edmonton in 2010, SB LLP is dedicated to understanding our clients’ individual legal needs and to providing personalized, innovative solutions. We are also committed to fostering a positive, collaborative work environment where all members of the SB LLP Team can learn, grow and succeed professionally. **Accounts Receivable...

  • Accounting Clerk

    6 months ago

    Edmonton, Canada Thompson Enterprises Ltd Full time

    **Job Title: Accounting Clerk** **Thompson Enterprises Ltd** The Thompson Team is a comprehensive wealth management and advisory company dedicated to serving the unique needs of the Thompson family. We provide a range of services designed to help the family and their businesses preserve, grow, and transfer their wealth across generations. With a focus on...

  • Accounting Clerk

    6 months ago

    Edmonton, Canada Thompson Enterprises Ltd Full time

    **Job Title: Accounting Clerk** **Thompson Enterprises Ltd** The Thompson Team is a comprehensive wealth management and advisory company dedicated to serving the unique needs of the Thompson family. We provide a range of services designed to help the family and their businesses preserve, grow, and transfer their wealth across generations. With a focus on...

  • Accounts Payable Clerk

    6 months ago

    Edmonton, Canada AutoCanada Inc. Full time

    **Accounts Payable Clerk** **AutoCanada - Special Finance - Edmonton, Alberta** We are looking for an **Accounts Payable Clerk** to join our Edmonton team. Reporting into the Assistant Controller, this position will support with entering invoices, processing cheques, reconciling vendor statements, credit card reconciliations, schedule maintenance, and...

  • Nursing Unit Clerk

    6 months ago

    Edmonton, Canada LeeCaring Communities (HolSome Place) Full time

    **Position Classification**: **The Mission of LeeCaring Communities** is to create resident focused communities that are respectful, caring and compassionate, where residents are encouraged to live each day with purpose and belonging. **Our Values**: - Resident centered care - we care for the whole person with kindness, respect and dignity, while ensuring...

  • Accounting Clerk

    3 months ago

    Edmonton, Canada Special D Baking Ltd Full time

    ___________________________________________ **Accounting Clerk** - _________________________________ The **Accounting Clerk** is a vital part of the Special D Baking operations team providing support to the Director of Operations. **Responsibilities**: **Special D Baking - Accounting Technician (FT)** **Responsibilities**: - Prepares daily sales...

  • Health Information Clerk

    1 month ago

    Edmonton, Canada Workers' Compensation Board- Alberta Full time

    As an equal opportunity employer, we are looking to build a diverse workforce that reflects the diversity of our clients and the customers we serve. Learn more about working for WCB at Careers - WCB Alberta **Job Title**: Health Information Clerk **Job Type**: Temporary Long Term (Fixed Term) / Full time **Job Location**: Edmonton, Alberta Health...

  • Floral Clerk

    6 months ago

    Edmonton, Canada Blooms by May Full time

    Bloooms by May is seeking a part time floral clerk for occasional daytime shifts. Retail and floral experience are assets, but we would be willing to train the right individual. Duties include but are not limited to assisting customers with purchases, plant care and watering, maintenance of displays, general clean up duties, taking phone calls, taking phone...

  • Cashroom Clerk

    3 months ago

    Edmonton, Canada SSP Full time

    ** $18.00 / hour**: - ** Full Time Availability**: - ** Health & Prescription, Dental, Vision, and Life Plans**: - ** RRSP Employer Matching**: - ** Free Employee Parking**: - ** Employee Meal Plan** The Cashroom Clerk is responsible for all receiving, distribution, and maintenance of cash & cash equivalent for SSP restaurants in the Edmonton...

  • Office & Accounts Payable Clerk

    2 weeks ago

    Edmonton, Canada College of Physicians & Surgeons of AB Full time

    As the **Office & Accounts Payable Clerk**, you are responsible for the processing of Accounts Payable, entering credit card transactions and journal entries. Through direction from the Risk Management Coordinator, you will provide clerical assistance to the Corporate Services department with scanning and indexing of documents as well as general office...

  • Office & Accounts Payable Clerk

    3 months ago

    Edmonton, Canada College of Physicians & Surgeons of Alberta Full time

    As the **Office & Accounts Payable Clerk**, you are responsible for the processing of Accounts Payable, entering credit card transactions and journal entries. Through direction from the Risk Management Coordinator, you will provide clerical assistance to the Corporate Services department with scanning and indexing of documents as well as general office...