Legal Administrative Assistant

2 weeks ago

Calgary, Canada DLA Piper (Canada) LLP Full time

DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their legal needs around the world. Our mission is to be the leading global business law firm. DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada and around the world. We offer competitive salaries and benefits including a generous, top-rated employee pension plan.

If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a **Legal Administrative Assistant** to join our firmand invite you to review the job description.

The Legal Administrative Assistant will support a team of lawyers practicing primarily Commercial Real Estate and Corporate Commercial law who are involved in a variety of transactions spanning multiple industries. This position is ideal for a Legal Assistant comfortable with managing a high volume of work, who enjoys variety, who takes pride in providing a high level of support and organization, who takes an enthusiastic approach to their work and who has a solution-orientation when confronted with challenges.
- **Duties & Responsibilities**_
- Prepare and revise various legal documents, forms and correspondence including documentation relating to purchase, sale, leasing and financing transactions;
- Prepare various land titles instruments and related documents and attend to filing of such instruments and documents with the land titles office;
- Coordinating and assisting in real estate transactions including but not limited to preparation of closing documents, dealing with closing matters and facilitating registration of land titles documents and reporting;
- Interact professionally with clients, counsel, experts and other stakeholders via telephone and written communications, dealing with issues directly as appropriate and escalating to lawyer as needed;
- Communicating with lenders, brokers, real estate agents and clients;
- Coordinate file opening and closing including running conflicts checks;
- Prepare forms and cheques for banking and administrative purposes;
- Conduct real property searches, PPSA searches and corporate searches;
- Manage the billing cycle including regular entry of lawyer timesheets, drafting of bills and accounts receivable follow-up;
- Maintain established filing and bring forward systems in either manual or electronic form;
- Coordinate parties, schedule and organize various meetings;
- Complete electronic and/or manual filing; and
- Other duties as required.
- **Knowledge, Qualities & Experience Required**_
- Office experience required, Legal Administrative experience in Commercial Real Estate is preferred including experience with Alberta Land Titles and land titles instruments;
- Familiarity and proficiency with commercial real estate including standard documents and forms, land titles forms and instruments;
- Strong MS Word skills preferred including advanced word processing skills;
- Excel, PowerPoint, FileSite, Nuance, Elite/Webview skills considered an asset;
- Excellent organizational and time management required to prioritize a high volume of tasks and manage competing priorities;
- Dedicated to providing service beyond expectation;
- Excellent communication and interpersonal skills; and
- Ability to manage multiple internal clients and be adaptable to the needs of each.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Work Location: Hybrid remote in Calgary, AB

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