Collection and Exhibition Project Assistant

2 weeks ago


Nanaimo, Canada Nanaimo Art Gallery Full time

Position Overview:
The Collection and Exhibition Project Assistant shares Nanaimo Art Gallery’s values of relevance, relationships, innovation, and openness, and is responsible for supporting Nanaimo Art Gallery as we document, catalog, and organize our permanent collection, and to assist with a community based interactive exhibition by facilitating art based games and activities.

Under the direction of the Gallery’s Curator and Gallery Technician, the Collection and Exhibition Project Assistant will work to improve the organization, documentation, storage, and care of our permanent collection, through detailed condition reporting, matting, filing, labeling, and documenting.

The Assistant will add important context to the works we house through online and on-site research. The Assistant will help us to populate our collection management software with new acquisitions, and expand information about previously cataloged works. The Assistant will also help us to prepare artworks for storage and display. Reporting to the curator, they will also help with facilitating exhibition related outreach activities, exhibition installation, and other related duties.

The Assistant will help facilitate special programming in partnership with artist Germaine Koh, in the lead up to her exhibition League Nanaimo at the Gallery. They will participate in events that engage the community in play, in parks, recreation centres, and at community events throughout Nanaimo.

Specific Duties and Responsibilities:
The Collection and Exhibition Project Assistant’s responsibilities will include, but may not be limited to:

- Art handling
- Photographing artwork
- Condition reporting artwork
- Populating and updating artwork entries in our collection management software
- Organizing and labeling artwork
- Researching artists and artwork
- Helping with exhibition installation and take down
- Facilitating exhibition, activities, programs, and events
- Assisting with the facilitation of off-site events related to the exhibition League Nanaimo
- Other duties as assigned

Requirements: (Qualifications, Knowledge, Education and Skills)

Clear and confident communicator with strong written and oral communication skills
- Creative, enthusiastic, adaptable and self-motivated
- Organizational skills
- Love of arts and culture
- Desire to contribute to and collaborate with a creative team
- Ability to lift and move artworks (maximum 50 pounds)
- Experience with spreadsheets and data entry
- Computer literate
- Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible)
- Between 16 and 30 years of age at the start of employment
- Willing to commit to the full duration of the work assignment
- Registered as a full time student this past semester
- Intend to return to studies in the fall of 2025

Preferred Qualifications:

- Proficiency in common communication tools (MS Office, Google Suite, Zoom, etc.)
- Undergraduate student studying visual art, art history, museum studies, Indigenous studies, archives, library studies, collections management or another related field

Nanaimo Art Gallery hires on the basis of merit and is strongly committed to equity and diversity within its community.Nanaimo Art Gallery hires on the basis of merit and is strongly committed to equity and diversity within its community.

**Job Type**: Seasonal
Contract length: 16 weeks

Pay: $20.00 per hour

Expected hours: 37.5 per week

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-03-07
Expected start date: 2025-05-06


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