Analyst, Records Management

6 months ago

Toronto, Canada Workplace Safety and Insurance Board Full time

With direction provided by the Director, the Analyst will administer the WSIB’s offsite records storage, retrieval and disposition program. They will also provide support and input in the development and implementation of enterprise-wide records management and retention strategies and policies and support all business areas in reducing or mitigating risks associated with managing records.

**Major Responsibilities**:
1. Administer and maintain the enterprise-wide offsite storage, retrieval and disposition program to house inactive records offsite at reasonable low storage cost for the effective life-cycle management of the WSIB’s record holdings.

2. Assist in the development, implementation and ongoing operations of the Records Management and Retention program with a focus on proactivity, consistent practice and legal defensibility, including supporting the planning and analysis of WSIB strategic direction related to records management and retention towards automation and harmonization with other WSIB systems and data practices.

3. Provide business analysis, including analysis of business unit Records Management and Retention needs, related business rules and processes, requirements analysis, documentation, modeling and implementation of appropriate Records Management and Retention program components such as document management, web content management, imaging and records management.

4. Conduct studies or audits of the business client base for inadequacies or opportunities for improved Records Management and Retention practices and/or user satisfaction. Make recommendations for improvement. Implement the recommendations arising from studies or audits by modifying the organizational classification system, developing new procedures, work standards, work schedules, or training approaches as required.

5. Support the development and promotion of Records Management and Retention performance measurements.

6. Support and participate in projects designed to improve Records Management and Retention knowledge, technology use and business effectiveness.

7. Develop and maintain effective and cooperative working relationships with internal and external stakeholders, businesses, and relevant provincial, municipal and federal government partners.

8. Perform other related duties as assigned or required, such as participating on various Records Management and Retention initiatives.

**Job Requirements**:
Education
- University completion at undergraduate level with a specialty focus in Records Management, Archival Studies or Library and Information Studies.

Experience
- Three years prior experience in record keeping, information management lifecycle concepts, business process improvement concepts, and data analysis techniques.

**Our commitment to equity, diversity and inclusion**

We respect and value the diversity of our people. We strive to create an environment where employees can be themselves and where our differences are celebrated.

The WSIB is committed to being accessible and inclusive, and following barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please let us know when we contact you and we will work with you to meet your needs.

**Disclosing conflicts of interest**

**Privacy information

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