Administrative Assistant, Registration

3 weeks ago

Vancouver, Canada CPSBC Careers Full time

Full-time/permanent
Position summary
Reporting to the manager, compliance and assessments, the administrative assistant is primarily responsible for providing administrative support to the entire registration department.
Duties and responsibilities

**Duties include but are not limited to the following**:

- provide administrative support to the registration department, such as:

- file and retrieve corporate documents, records, and reports for review/interview/sign-off
- draft and respond to routine correspondence
- generate reports and draft presentations
- open, sort, and distribute incoming correspondence
- review lists, check information, and update relevant databases
- provide general support and assist with following up on registrant/stakeholder questions regarding registration and licensure
- lead and/or assist with special projects related to the registration department
- perform other duties as required

Decision-making
The administrative assistant works collaboratively to support decisions about department procedures, including following College Bylaws and policies. The administrative assistant is also expected to work independently and utilize critical thinking skills to perform their duties.
Accountability
The administrative assistant works in a fast-paced environment with frequent interruptions and must be able to set work priorities to ensure that deadlines are met. The administrative assistant must have a keen attention to detail and strong written and oral communications skills as this person communicates with all levels of staff within the organization and third-party stakeholders.
Consequence of error/judgment
The administrative assistant is expected to perform professionally and make proper and sound decisions. With access to a wide range of confidential information that may be governed by the Freedom of Information and Protection of Privacy Act (FOIPPA), the employee must make informed decisions regarding the release of information.
Skills and qualifications

**Required skills and qualifications include**:

- high school graduation plus a minimum one year of post-secondary education with training in administrative/secretarial practices or an equivalent combination of education and experience
- demonstrated high level of initiative, time management and organizational ability
- ability to meet deadlines
- experience drafting minutes and correspondence
- excellent communication skills, both written and verbal
- excellent editing and proofreading skills
- attention to detail and a high level of accuracy

The compensation range for this position is $45,377 to $56,721 per year.

We thank all applicants for their interest; however, only those selected for interview will be contacted.

The College of Physicians and Surgeons of British Columbia has been recognized as one of BC’s top employers since 2011 and one of Canada’s top 100 employers since 2014. Our goal is to attract, develop and retain highly talented employees. We offer an excellent working environment including a hybrid work-from-home/in-office model, opportunities for personal and professional growth, and a comprehensive benefits package. The College welcomes all applicants and is dedicated to promoting a diverse, equitable and inclusive environment.

The College welcomes all suitably qualified applicants and is dedicated to promoting a diverse, equitable and inclusive work environment. We do not discriminate against any applicant regardless of age, family or marital status, physical or mental disability, race, colour, religion, place of origin, and ancestry, Indigenous identity, gender identity or expression, sex, sexual orientation political belief, socio-economic background, criminal conviction or any other characteristic protected by applicable law.

The College is located on the unceded territory of the Coast Salish peoples, including the territories of the xʷməθkwəy̓əm, Skwxwú7mesh, and Səl̓ílwətaʔ/Selilwitulh Nations.

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