Project Administrator

3 weeks ago

Surrey, Canada Thinkspace Architecture Planning Interior Design Ltd. Full time

We are currently looking for a **Project Administrator **to join our team on a full-time basis. The Project Administrator provides administrative support to ensure projects run smoothly. This will include liaising with external consultants, clients, and contractors. With experience in a dynamic and collaborative environment, you will provide a proactive approach to ensure that documentation is tracked, reviewed, and approved as a key component to project delivery.

The duties of this position are generally progressive responsibilities appropriate for a Project Administrator in a broadly based professional architectural practice. Your specific duties will be undertaken under the supervision of the Human Resources and Administration Lead, and will include the following tasks commensurate with your experience and ability:

- Provide administrative support to the project teams throughout the project life cycle
- Support the coordination of the prime and sub-consultant contracts upon project award
- Assist with the tender process and coordinate the construction contract as required
- Prepare Contract Administration documents for projects in construction including Change Orders, Certificate of Payments, Lien Releases and Substantial Performance documentation
- Assist with Change Directives, Requests for Information, Supplemental Instructions and other contract documents
- Support Project closeout including coordination of Occupancy requirements and Letters of Assurance
- Coordinate, track and file project documents, reports, schedules and other project related materials
- Set up, maintain and archive project files according to the office standard
- Schedule and organize project meetings and assist with meeting minutes
- Provide backup coverage for reception during lunch breaks, vacations and general absences
- Other administrative duties as required to ensure the projects run smoothly

**What you need to be successful in the role**:

- Minimum 2 years related work experience, preferably in the Architectural, Engineering or Construction Industry
- Exceptional organizational skills and multi-tasking ability
- Capable of working in a fast paced, dynamic environment
- Attention to detail with high level of accuracy
- Excellent written and verbal communication skills
- Strong computer skills with proficiency in MS Office (Outlook, Word and Excel)
- Willingness to learn, along with a strong work ethic
- Must be punctual, reliable and have a welcoming personality
- Alignment with our core values: Curious, Client-Focused, Collaborative, Committed and Accountable

Thinkspace offers a stimulating work environment with an emphasis on continuous learning and career development. We are true believers in Lifelong Learning and support staff through mentoring and attending continuing education courses to advance in their chosen career path. We are always looking for talented individuals who share our passion.

**Job Types**: Full-time, Permanent

Pay: $25.00-$30.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Wellness program
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Work Location: Hybrid remote in Surrey, BC V3R 1J7

  • Project Administration Officer

    2 weeks ago

    Surrey, Canada Greenleaf Project Management Ltd. Full time

    Greenleaf Project Management Ltd. Job details Location: Surrey, BC V3S 0B3 Salary: $28.85 hourly / 40 hours per Week Terms of employment: Full-time, Permanent employment Day, Evening, Morning Start date: Starts as soon as possible. Vacancies: 1 Job Requirements: Languages: English Education: Secondary (high) school graduation certificate Experience: 2 years...

  • Project Administration Officer

    2 weeks ago

    Surrey, Canada Greenleaf Project Management Ltd. Full time

    Greenleaf Project Management Ltd. Job details Location: Surrey, BC V3S 0B3 Salary: $28.85 hourly / 40 hours per Week Terms of employment: Full-time, Permanent employment Day, Evening, Morning Start date: Starts as soon as possible. Vacancies: 1 Job Requirements: Languages: English Education: Secondary (high) school graduation certificate Experience: 2 years...

  • Project Administrative Assistant

    2 months ago

    Surrey, Canada Garaventa Lift Canada Full time

    Garaventa Lift is a world-class manufacturer of wheelchair lifts, LU/LA elevators and home elevators located in Surrey, BC. Currently, we are seeking a: **Project Administrative Assistant** *** **Position Summary** Project Administrative Assistant is responsible for taking R&D documentation (changes & new designs) and assisting with implementation...

  • Project Administrator

    2 weeks ago

    Surrey, BC, Canada MyGreat Recruitment Full time

    Sign in to save Project Administrator at MyGreat Recruitment Inc. . Civil - Land Development & Linear… Project Administrator – Various Sites Around BC As the Project Administrator, you will be a key contributor towards the team's success by working alongside the project team(s) and providing coordination and administrative support, while...

  • Project Administrator

    2 weeks ago

    Surrey, Canada EightSix Network Inc Full time

    Project Administrator & Customer Service Representative Part Time / Full Time Project Administrator & Customer Service RepresentativeWe are seeking a highly organized and detail-oriented individual to join our team as a Project Administrator & Customer Service Representative. In this role, you will be responsible for supporting project management...

  • Project Administrator

    2 weeks ago

    Surrey, Canada Torus Talent Full time

    Job Description: We are seeking a highly organized and detail-oriented individual to join our team as a Project Administrator & Customer Service Representative. In this role, you will be responsible for supporting project management activities and providing excellent customer service to our clients. Responsibilities: Assist in planning and coordinating...

  • Project Administrator

    2 weeks ago

    Surrey, Canada Torus Talent Full time

    Job Description: We are seeking a highly organized and detail-oriented individual to join our team as a Project Administrator & Customer Service Representative. In this role, you will be responsible for supporting project management activities and providing excellent customer service to our clients. Responsibilities: Assist in planning and coordinating...

  • Project Coordinator/administrator

    1 month ago

    Surrey, Canada INFISOL Full time

    We provide Telecommunication and Networking Services across BC and Alberta with our prime office in Surrey, BC. Primary Responsibilities: - Uploading documents and maintaining database on our online tool - Monitoring field daily reports and time-sheets - Creating Quotes and recording the Purchase orders - Keep track of payable, expenses and credit card...

  • Project Administrator

    2 weeks ago

    Surrey, Canada Torus Talent Full time

    Job Description: We are seeking a highly organized and detail-oriented individual to join our team as a Project Administrator & Customer Service Representative. In this role, you will be responsible for supporting project management activities and providing excellent customer service to our clients.Responsibilities: Assist in planning and coordinating...

  • Project Administrator

    2 weeks ago

    Surrey, Canada Torus Talent Full time

    Job Description:We are seeking a highly organized and detail-oriented individual to join our team as a Project Administrator & Customer Service Representative. In this role, you will be responsible for supporting project management activities and providing excellent customer service to our clients.Responsibilities:Assist in planning and coordinating project...

  • Project Administrator

    2 weeks ago

    Surrey, Canada Torus Talent Full time

    Job Description: We are seeking a highly organized and detail-oriented individual to join our team as a Project Administrator & Customer Service Representative. In this role, you will be responsible for supporting project management activities and providing excellent customer service to our clients. Responsibilities: Assist in planning and coordinating...

  • Project Administrator

    2 weeks ago

    Surrey, Canada Torus Talent Full time

    Job Description:We are seeking a highly organized and detail-oriented individual to join our team as a Project Administrator & Customer Service Representative. In this role, you will be responsible for supporting project management activities and providing excellent customer service to our clients.Responsibilities:Assist in planning and coordinating project...

  • Project Administrator

    6 days ago

    Surrey, Canada Torus Talent Full time

    Job Description:We are seeking a highly organized and detail-oriented individual to join our team as a Project Administrator & Customer Service Representative. In this role, you will be responsible for supporting project management activities and providing excellent customer service to our clients.Responsibilities:Assist in planning and coordinating project...

  • Project Administrator

    2 weeks ago

    Surrey, Canada Torus Talent Full time

    Job Description:We are seeking a highly organized and detail-oriented individual to join our team as a Project Administrator & Customer Service Representative. In this role, you will be responsible for supporting project management activities and providing excellent customer service to our clients.Responsibilities:Assist in planning and coordinating project...

  • Project Administrator

    2 weeks ago

    Surrey, Canada Torus Talent Full time

    Job Description: We are seeking a highly organized and detail-oriented individual to join our team as a Project Administrator & Customer Service Representative. In this role, you will be responsible for supporting project management activities and providing excellent customer service to our clients

  • Project Administrator

    2 weeks ago

    Surrey, BC, Canada Torus Talent Full time

    Job Description:We are seeking a highly organized and detail-oriented individual to join our team as a Project Administrator & Customer Service Representative. In this role, you will be responsible for supporting project management activities and providing excellent customer service to our clients.Responsibilities:Assist in planning and coordinating project...

  • Project Administrator

    2 weeks ago

    Surrey, BC, Canada Torus Talent Full time

    Job Description:We are seeking a highly organized and detail-oriented individual to join our team as a Project Administrator & Customer Service Representative. In this role, you will be responsible for supporting project management activities and providing excellent customer service to our clients.Responsibilities:Assist in planning and coordinating project...

  • Project Administrator

    2 weeks ago

    Surrey, BC, Canada Torus Talent Full time

    Job Description: We are seeking a highly organized and detail-oriented individual to join our team as a Project Administrator & Customer Service Representative. In this role, you will be responsible for supporting project management activities and providing excellent customer service to our clients. Responsibilities: Assist in planning and coordinating...

  • Project Coordinator

    4 weeks ago

    Surrey, Canada Willow Spring Construction Full time

    **Project Coordinator Role**: Project Coordinator responsibilities include working closely with our Project Managers to prepare action plans, including resources, time frames and budgets for projects. You will perform various coordinating tasks and administrative duties like maintaining project documentation and trade relations. You should have excellent...

  • Project Coordinator

    4 weeks ago

    Surrey, Canada Core One Consulting Ltd. Full time

    Core One Consulting Ltd. provides design and engineering solutions for wireless telecommunication infrastructures. By investing in our employees, Core One pursues a growth mindset. Employees are encouraged to chart their career path and are given the tools and resources to succeed. **Responsibilities** Working with multiple of Project Managers and...