Invoicing Clerk

5 months ago

Vancouver, Canada Legends Haul Full time

**ABOUT LEGENDS HAUL**

Legends Haul is a food producer and distributor of consciously sourced brands to BCs best restaurants and retailers. We are food innovators for a better tomorrow and believe winning is a lot of things done well.

Today, our focus is on sustainably sourced meat and seafood and our in-house brands; Hills Legacy Meats, Essentials by Legends, Spades and WOOZAs [most of which we manufacture in our own facility]. We also distribute an incredible lineup of local and sought after global brands; Hobbs Pickles, 33 Acres Waters, Kokoro Ramen, Culture Craft Kombucha, and many more.

**JOB SUMMARY**

An Invoicing Clerk plays a crucial role in ensuring accurate and timely processing of invoices and related paperwork. Your primary responsibilities will involve collaborating with various departments to gather information, resolving discrepancies, and performing administrative tasks to support our invoicing process.

**ABOUT YOU**
- A motivated, 'go-getter' attitude, ready to take on whatever hurdles may arise during the day
- Someone who is detail-oriented and appreciates going the extra mile to complete the task at hand
- Thrives in a fast-paced environment with an evolving company
- Flourishes in constant change and a 'problem solving' environment. We are a solutions focused team
- Open to learning, coaching, and growing within the company
- Has a ‘can do’ mentality. Each problem is an opportunity to find a solution
- An inclusive, respectful, and kind attitude towards team members no matter their culture, race, or gender
- Committed to the vision and fundamental values of the company
- A loyal brand advocate at work and in life
- Filled with passion for our local food eco system and want to help drive change

**ROLE RESPONSIBILITIES**

Invoicing and Paperwork Preparation:

- Prepare and process a high volume of invoices (130-200 per day) accurately and efficiently
- Ensure all required documentation is complete and attached to invoices for proper record-keeping

Cross-Departmental Collaboration:

- Work closely with the sales, finance, and customer service teams to gather necessary information for invoicing
- Coordinate with relevant departments to resolve any discrepancies or issues related to invoices, such as incorrect pricing or billing errors

Freight and Shipping Coordination:

- Call and schedule freight shipments to ensure timely delivery of goods
- Match freight invoices to corresponding shipments for accuracy and completeness

Billing and Communication:

- Process credit requests and bank receipts, ensuring proper documentation and compliance with company policies

Document Management:

- Check, match, and file pick tickets and invoices for efficient record-keeping and easy retrieval

Duplicate Charge Verification:

- Thoroughly check and remove any duplicate fuel charges to prevent billing errors

Inventory Support:

- Assist in quarterly physical inventory counts to maintain accurate inventory records

Additional Responsibilities:

- Perform other duties as assigned by the supervisor or management to contribute to the smooth operation of the invoicing department

**ROLE QUALIFICATIONS**
- High school diploma or equivalent qualification
- Strong attention to detail and accuracy in data entry and paperwork handling
- Excellent organizational and time management abilities to meet daily deadlines
- Effective communication skills to collaborate with different departments and respond to inquiries professionally
- Ability to handle multiple tasks and prioritize workload effectively
- Previous experience in a clerical or administrative role is a plus but not required

**WHAT WE OFFER**
- Competitive benefits and a compensation structure that meet and exceed market demands. This role includes bonus potential
- An optional RRSP plan
- An inclusive and safe work environment
- A deep-rooted belief that we are as passionate about personal time as we are about our work hours
- Due to the sometimes-demanding schedule we offset this with an upbeat, fun team. Cool employee appreciation events, staff discounts, fun swag, and more. We want you to be proud of what you do and where you work
- We are a fast paced, evolving business looking for individuals to grow with us. There will be many opportunities for career advancements

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Store discount
- Vision care

Schedule:

- Monday to Friday
- Morning shift
- No weekends

Supplemental pay types:

- Overtime pay

Application question(s):

- What is your salary expectation (per hour)?

**Experience**:

- high volume invoicing: 1 year (preferred)
- high volume data entry: 1 year (preferred)

Licence/Certification:

- Class 5 License and a vehicle for transportation (required)

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