Committee Support Clerk

1 week ago

London, Canada City of London Full time

The City of London has implemented the Anti-Racism and Anti-Oppression (ARAO) division with the mandate to create and sustain action-focused, positive, and lasting systemic change in the City of London so that race or membership in an equity-denied group does not predict one’s access to opportunities or ability to engage whole heartedly in the London community. To learn more about The City of London’s commitment to Anti-Racism and Anti-Oppression, visit the ARAO website.

The City of London wants you to #JOIN THE TEAM. Visit our career webpage to learn more about London and the Top Reasons to work for the City of London.

**Title**:Committee Support Clerk**:

- Job Close Date: Nov 01, 2024**File Number**:

- 1763

**Employee Group**:

- Local 101

**Service Area**:

- Legal Services

**Division**:

- Clerk's Office

**Job Type**:

- Full-Time Temporary (up to 2 years)

**# of Openings**:
1

**Summary of Duties**:
Reports to the Committee Secretary and to the Manager of Legislative Services. Performs various stenographic duties within established timeframes.

**Work Performed**:

- Drafts agendas for Council, Standing Committees, Advisory Committees, Working Groups and Task Forces within established deadlines.
- Arranges for printing and distribution of Council/Committee/Working Group/Task Force agendas.
- Drafts elements of Council Minutes and Standing Committee Reports and correspondence using standard recommendations.
- Produces report and resolution letters from Standing Committees and Council.
- Arranges and confirms appointments and delegations for Council, Standing Committees, Advisory Committees, Working Groups and Task Forces.
- Responds to telephone enquiries from public (i.e. ratepayers, committee members, organizations) and staff re Council and Committee resolutions, agendas, reports, mandates, etc.
- Maintains up-to-date computer files and directories for Council, Standing Committees, Advisory Committees, Working Groups and Task Forces.
- Maintains up-to-date official copies, and binders of agendas/reports/minutes of Council, Standing Committees, Advisory Committees, Working Groups and Task Forces.
- Scans Agendas, Minutes and Reports for publishing to the City of London website.
- Makes arrangements for audio visual equipment for meetings, as required.
- Provides pre-meeting setup of Council Chambers and other Committee meeting rooms.
- Performs related duties as assigned.

**Qualifications**:
One year of a two year Community College Office Administration Diploma.

**Experience**:
Six months to one year related experience.

**Specialized Training & Licenses**:
**Skills and abilities in the following areas are necessary**:
Demonstrated proficiency in wordprocessing, spreadsheets and various software.

Excellent verbal and written communication skills.

**Compensation & Other Information**:
$39,153 - $56,877 (Level 6)

This posting is for one (1) temporary full-time up to 2 years position.

Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m.

Work Arrangement: On-site. Subject to change in accordance with business requirements.

**NOTE**: Applicants may be required to complete a job related test.

**Police Record Check**:
**As an inclusive employer, we are committed to providing a fully accessible recruitment process. Please contact us at any time during the recruitment process and let us know what accessible supports you may need.

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