Receptionist

3 months ago


Toronto, Canada TICP Community Clinic Full time

We are looking for a detail-oriented and proactive - Receptionist - to support the operations of the TICP Community Clinic. This key position involves ensuring the smooth running of the clinic through various administrative tasks and providing exceptional service to clients, therapists, and staff.

Key Responsibilities -
- Client Reception:

- Welcome clients for pre-scheduled appointments, maintaining confidentiality and a welcoming atmosphere.
- Provide information or redirect potential clients who arrive without completing the intake process.

Clinic Operations:

- Open and close the clinic daily, ensuring proper security of the facility.
- Maintain a quiet, professional environment to minimize disruptions during therapy sessions.
- Monitor supplies, oversee cleaning schedules, and manage waste disposal.
- Handle scheduling changes and room bookings as needed.

A/V and Room Setup:

- Facilitate audio/visual setup and troubleshooting in rooms for sessions or meetings.

Administrative Duties:

- Student Fees: Track fees, send reminders, and notify the Program Committee after 3 weeks of arrears.
- Student Assignments: Manage assignments, readings, and marks, and liaise with faculty and the program committee.
- Student Files: Mail required forms/docs, track receipts, manage transcript submissions, and maintain both hard and electronic copies in Google Classroom.
- Monthly Reconciliation: Prepare and report on petty cash.

Financial Oversight:

- Cross-check supervisor invoices and submit for accounts payable.
- Verify client invoicing and submit arrears to student therapists and the Clinic Director.

Data Management:

- Ensure data quality control in Cliniko, generating monthly reports on DCC and supervision hours, treatment note completion, terminations, and online session policy reviews for transcript submissions.

Team Collaboration:

- Work collaboratively with the admin team, students, clinicians, and faculty to support clinic operations.
- Communicate operational issues or concerns to the Clinic Coordinator and assist in implementing clinic policies.

Clinical Duties:

- Maintain a master list for intake and provide monthly reports on service requests.
- Redirect communications from clients to student therapists or the Clinic Coordinator, handling requests for service interviews and treatment notes.
- Send referral acknowledgments as necessary.

**Requirements**:

- Previous experience in a reception or intake position, ideally within a community agency, is an asset.
- Excellent organizational and communication skills.
- Ability to work effectively as part of a team.
- Familiarity with Cliniko, Microsoft Office Suite, Google Classroom; experience with scheduling software is an asset.
- Must be legally entitled to work in Canada.

Why Join Us?

This role offers a unique opportunity to contribute to the well-being of clients in a supportive and dynamic community clinic. If you're detail-oriented and thrive in a collaborative environment, we encourage you to apply

We look forward to hearing from you

**Job Type**: Part-time

Pay: $16.55-$20.00 per hour

Expected hours: 15 - 20 per week

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Work Location: In person

Application deadline: 2024-10-10


  • Receptionist

    5 days ago


    Toronto, Canada Demolytic Full time

    **Toronto** **Canada** We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and...

  • Receptionist

    5 days ago


    Toronto, Canada CAPUCCI SALON Full time

    receptionist needed with experience Milano/Sam experience preferred **Job Types**: Full-time, Part-time **Salary**: From $16.00 per hour Schedule: - Day shift - Evening shift - Weekend availability **Education**: - Secondary School (preferred) **Experience**: - Salon receptionist: 1 year (preferred) - receptionist: 1 year (preferred)

  • Receptionist

    3 days ago


    Toronto, Canada Elm Grove Living Centre Full time

    Our company is looking for an organized, friendly and responsible Receptionist to help us manage our daily operations. As a Receptionist, you will be the first point of contact for customers and clients, so being able to build rapport and give a warm welcome is essential. You will be responsible for handling administrative work like taking phone calls and...

  • Receptionist

    7 months ago


    Toronto, Canada Essential HR Full time

    Unleash Your Potential: Join a Legacy of Financial Empowerment with Crawford, Smith, and Swallow Inc. For over 75 years, Crawford, Smith, and Swallow Inc. has been empowering individuals in the Niagara Peninsula to take control of their financial futures through expert tax, bankruptcy, and proposal services. Be part of our team of licensed professionals,...

  • Receptionist

    7 months ago


    Toronto, Canada Acara Solutions Full time

    **We are looking for a receptionist for our client located in Downtown Toronto.** This is a long-term position with a starting salary of $50-55k+ excellent benefits and pension. **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. -...

  • Receptionist

    5 months ago


    Toronto, Canada Novado Skin Care Full time

    Overview We are seeking a professional and organized Receptionist to join our team. As the first point of contact for our office, the Receptionist plays a crucial role in providing excellent customer service and administrative support. Duties - Greet and welcome visitors in a friendly and professional manner - Answer and direct phone calls promptly -...

  • Receptionist

    4 days ago


    Toronto, Canada MCI Onehealth Technologies Full time

    MCI The Doctor's Office is one of Canada's largest primary medical care groups, with 25 clinics conveniently located across Ontario and Alberta. MCI The Doctor's Office allows more than one million patients to access a vast, multidisciplinary group of medical doctors, specialists, healthcare practitioners and therapists, and related services. A career with...

  • Receptionist

    7 months ago


    Toronto, Canada Grand Touring Automobiles Full time

    Grand Touring Automobiles is seeking to hire a part-time receptionist. We have recently moved into a brand new state-of-the-art facility and showcase the most exclusive brands in the automotive industry. As the Receptionist, you will greet all visitors and answer incoming phone calls maintaining a high level of professionalism. Your secondary...

  • Receptionist

    2 weeks ago


    Toronto, ON, Canada Sienna Senior Living Full time

    Receptionist - Casual If you’re passionate about being a part of a team that is, committed to the Team Member Experience and driven by innovation and growth, then join us! The Receptionist is a critical role within our communities as it impacts the lives of residents and ignites the warmth of human connection.As a Receptionist your typical day will impact...

  • Receptionist

    7 months ago


    Toronto, Canada Downtown AutoGroup Full time

    **Receptionist/Administrative Assistant - Elevate Your Career at Downtown AutoGroup!** Do you thrive in a customer-focused environment? Are you passionate about delivering exceptional guest experiences? Downtown AutoGroup is seeking a committed Receptionist/Administrative Assistant to join our dynamic team at one of our fast-paced dealerships. **Our...

  • Receptionist

    17 minutes ago


    Toronto, Canada Freed Developments Full time

    Are you friendly and professional and pride yourself on being the go-to person in the office? Do you enjoy supporting multiple team members while supporting daily business operations? Are you looking to contribute to a high performing team and grow your career along the way? If this sounds like you, we want to hear from you. We are adding a Receptionist to...

  • Receptionist

    7 months ago


    Toronto, Canada Acara Solutions Full time

    **Acara Solutions looking for a receptionist for our client located in Downtown Toronto.** This is a long-term position with a starting salary of $50-55k+ excellent benefits and pension. **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as...

  • Receptionist

    7 months ago


    Toronto, Canada Acara Solutions Full time

    **We are looking for a receptionist for our client located in Downtown Toronto.** **This is a long-term position with a starting salary of $50-55k+ excellent benefits and pension.** **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. -...

  • Receptionist

    7 months ago


    Toronto, Canada Horizon Distribution impex inc Full time

    **About us** We are professional and agile. Our work environment includes: - Modern office setting Job Description: Receptionist **Duties**: - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls to the appropriate person or department - Provide general administrative and clerical support, including filing,...

  • Receptionist

    3 months ago


    Toronto, Canada Voxig Full time

    As the Receptionist, you will be responsible for greeting visitors, managing phone calls, and handling various administrative tasks. This role requires strong communication skills and the ability to multitask efficiently. You will also be responsible for maintaining a clean and organized reception area, as well as assisting with scheduling and office...

  • Receptionist

    7 months ago


    Toronto, Canada RegenesisMD Full time

    **Job Summary**: We are currently looking for a Receptionist to play a crucial role in maintaining the smooth operation of our clinic. This is a position that offers the opportunity for growth within our clinic. The receptionist is expected to be a high-level professional, preferably with experience in the aesthetic industry. **Your responsibilities** -...

  • Receptionist

    3 days ago


    Toronto, Canada Goldview Property Management Ltd. Full time

    Goldview Property Management Ltd. is seeking to hire a full-time receptionist/administrator to perform a variety of administrative and clerical tasks. - Proficient in Yardi, MS Word, Excel, Outlook, PowerPoint, Office, Windows, etc.; - Excellent written communication; - Excellent oral communication; - Organized; - Team player; - Dependability; - Social Media...

  • Receptionist

    7 months ago


    Toronto, Canada Weston Motors Inc Full time

    We’re currently looking for an energetic, experienced, and friendly full time Receptionist. Serious applicant's only, with at two years experience in a similar role. This position involves administrative duties such as but not limited to; managing consumers accounts, greeting visitors, telephone messages and calls in a professional and efficient manner....

  • Dental Receptionist

    1 week ago


    Toronto, Canada Silverhill Dental Clinic Full time

    We are an old busy office in Etobicoke. We are looking for a full-time dental receptionist with some experience working as a dental receptionist in Canada. Knowing how to work with ABELDent is preferred. Please send your resume if you have experience in this specific job. The job is Monday to Friday and might be some Saturdays in case of emergency. Thank...


  • Toronto, Canada Centre for Advanced Hearing & Balance Testing Full time

    _**Title**:_Receptionist - **Organizational Relationship**_: Reports to manager - **Hours of Work**_: 35_ hours per week (Mondays to Fridays, during regular business hours). - **Position**:_Full-time permanent_ Highly organized, detail-oriented receptionist required to support head receptionist at a busy outpatient clinic located within Toronto General...