Operations Administrator

3 weeks ago

Abbotsford, Canada P2C Ministries Full time

**Title: Operations Administrator**
**Ministry: Global Aid Network (GAiN)**
**Location: Abbotsford National Resource Center, BC**
**Reports to: Chief Operations Officer**
**Position type: Full-time, salaried (40 hours/ week)**

Come and work for an uplifting diverse culture that embodies Christ and a community of grace and love in action Do you want to have fulfillment in your work that you know can make a lasting eternal impact? If you answered yes, come join us

**About the Team**:
**Global Aid Network Canada (GAiN)** is a worldwide humanitarian relief and development organization dedicated to relieving suffering, restoring dignity, and revealing hope to people living in some of the toughest places on earth.
- Restoring Lives: _GAiN’s passion is to ease the challenging living situations that people experience in everyday life in developing countries by providing them with the tools and resources they require.
- Revealing Hope: _GAiN aspires to not only bring tangible humanitarian aid to people living in difficult situations, but to also see them come to faith in Jesus Christ and share it with others. Employing a discipleship and church planting strategy in tandem following the gift of clean water, critical aid and sustainable development, GAiN seeks to embrace people with the love of God, to let them know they are of value and significance, and to restore their dignity.

**Power to Change (P2C)** helps people know Jesus and experience His power to change the world.

**Position Overview**

The Operations Administrator for GAiN plays a critical role in the day-to-day management of GAiN and provides administrative support to the Water for Life Initiative (WFLI) and Operations team. This role encompasses a variety of tasks including administrating team meetings, managing team events, preparing monthly and quarterly statistics and reporting as well as supporting the overall head office and operations of GAiN. This position requires strong administrative and interpersonal skills and the ability to work independently and on a team.

**About the Role**

In this role, you will be responsible to achieve the following objectives:
**GAiN Operational Support**:

- GAiN Team meetings and event logistics are handled efficiently and with attention to detail
- A quarterly report of ministry statistics is prepared, accurately reflecting ministry activities across the organization
- Travel arrangements for GAiN leadership are made accurately in line with ministry needs and travel policy
- Accurate minutes are taken in all-staff meetings
- Corporate plans (mobile phones, credit cards, FedEx etc.) are administered accurately
- GAiN’s memberships in a variety of organizations is maintained (BCCIC, CCRDA etc.)
- Incoming GAiN mail is sorted and connected to the appropriate staff member
- International and domestic packages are handled correctly via FedEx/DHL
- Office inventory of equipment is maintained and tracked along with the computer life cycle management
- The GAiN Staff Handbook and organizational chart is managed and up to date
- In-office administrative support is given to remote staff as needed

**Water for Life Initiative Team Support**:

- Monthly and quarterly statistics are accurately reviewed and reported in the mWater and GAiN Well database systems (specific to WFLI countries)
- WFLI team meetings are managed effectively with accurate minutes reflecting action points and next steps
- Quarterly review of WFLI databases to ensure data integrity
- WFLI Administrative support as needed

**About You**
- You have a deep, growing, intimate relationship with Jesus Christ
- You have a genuine desire to see people’s lives transformed by Jesus
- You have a heart to serve the GAiN team through your administrative skills
- You are dependable, organized and detail-oriented, able to track goals, details and data
- You enjoy working in a collaborative team setting but can focus attention on a detailed task
- You have excellent written and verbal skills
- You are able to prioritize your time and handle competing priorities

**Education and Experience**
- Proven ability to work independently and collaboratively with a team
- Experience working in a fast-paced office environment
- An undergrad degree in Commerce or Business Administration an asset
- Job or comparable experience in the international development space is an asset

**What We Offer Our Staff**
- Employer-paid extended health and dental benefits
- Heath Care Spending Account
- Group RRSP contribution options with up to 3.5% matching after 1 year of employment
- Access to our Employment Assistant Program (EAP)
- Paid vacation
- Free registration for FamilyLife Weekend Getaway
- Extra vacation week from Christmas to New Year
- Weekly Chapel services
- Semi-annual Day of Prayer participation
- Discounts at our Resource Centre

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking

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