People Operations Administrator

6 months ago

Abbotsford, Canada HelloFresh Full time

At HelloFresh, we want to change the way people eat forever by offering our customers high quality food and recipes for different meal occasions. Over the past 10 years, we've seen this mission spread around the world and beyond our wildest dreams. Now, we are a global food solutions group and the world's leading meal kit company, active in 18 countries across 3 continents. So, how did we do it? Our weekly boxes full of exciting recipes and fresh ingredients have blossomed into a community of customers looking for delicious, healthy and sustainable options. The HelloFresh Group now includes our core brand, HelloFresh, as well as: Green Chef, EveryPlate, Chefs Plate, Factor_, and Youfoodz

About the Role

Location: Mt Lehman Rd & Automall Dr, Abbotsford

Pay: $23.25/hr

Shift: Wednesday through Sunday 6:30am - 3pm

Reporting to the Manager, People & Culture the Operations Administrator plays a key role in building a culture of connection at HelloFresh. You will be an important part of the HR team working closely with operations managers and the HR team to assist in running day-to-day operations and our team members to feel supported.

What you will be doing:

- Responsible for office administration tasks including ordering office supplies, managing kitchen supplies, and maintaining vendor management relationships
- Provides day-to-day support for the HR team including administration of jackets, lockers, safety shoes, access cards, and donation policies and procedures as needed
- Supports the DC in establishing a positive and engaging workplace culture by leading engagement activities and the social committee.
- Supports HR by acting as a first point of contact for Hourly employees and actively participating in conversations on the production floor
- Maintains communications channels including updating TV Screens, posters, and bulletin boards throughout the facility
- Provides day-to-day support for operations including data entry for all departments as needed
- Supports the administration and planning for Time Management and Scheduling
- Assists with hourly employee and onboarding/offboarding and training
- Responsible for Agency employee orientation and coordinating trainings with the Operations team
- Assists with creating and maintaining hourly employee profiles in HRIS and Time Management systems
- Participates as a member of the JHSC as needed
- Contributes to continuous improvement and special projects to drive efficiencies and optimization within the HR team and DC operations
- Other duties as assigned

At a minimum, you have:

- Post-secondary education in Arts or Business degree
- Excellent customer service and enthusiasm for connecting with employees including the ability to explain systems, and processes and bridge communication gaps
- Demonstrated ability to maintain confidentiality and exercise discretion, especially as it relates to sensitive employee information
- High attention to detail and accuracy, plus excellent organizational skills
- Ability to manage multiple priorities and work effectively in a fast-paced ever-changing work environment
- Excellent oral and written communication skills, including active listening and proofreading
- Experience planning and organizing social events
- Ability to demonstrate good, sound judgment and work independently with minimum direction or supervision
- Strong decision-making and problem-solving skills.
- Previous experience with Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite (Gmail, Docs, Sheets, Calendar, Meet)

What you’ll get in return:

- Competitive salary and health benefits
- 75% discount on HelloFresh or Chefs Plate weekly box subscription
- High impact work to help feed thousands of families in Canada
- Opportunity to learn and grow
- Work with a hard-working and supportive team

Working Conditions:
It’s no surprise that as a food company, we use many ingredients that may be considered common allergens (i.e. peanuts, tree nuts, milk, etc.). Whether this role is based out of our headquarters or one of our distribution centers, it is possible that you may be exposed to such allergens in this role. _If you have any concerns with being exposed to any particular food ingredients, including meat, please disclose this during the hiring process. _

JD1003

**About HelloFresh**

We believe that sharing a meal brings people of all identities, backgrounds, and cultures together. We are committed to celebrating all dimensions of diversity in the workplace equally and ensuring that everyone feels a sense of inclusion and belonging. We also aim to extend this commitment to the partners we work with and the communities we serve. We are constantly listening, learning, and evolving to deliver on these principles. We are proud of our collaborative culture. Our diverse employee population enables us to connect with our customers and turn their feedback into meaningful action - from developing new recipes to constantly improving our process o

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