Event Assistant

4 weeks ago

Waterloo, Canada Ontario Teachers Insurance Plan (OTIP) Full time

Company Description

OTIP (Ontario Teachers Insurance Plan) is a member-focused, service-driven organization. We are committed to putting our people first by fostering a positive and inclusive work environment, providing a competitive total compensation package and investing in career development. Our team is currently looking for a:
**Event Assistant (4 Month Contract - May to September 2023)**

**Job Description**:

- Support the annual OTIP Charity Golf Classic, Corporate Fun Day and LTD Benefits Conference with advance preparation.
- On-site support for the Corporate Fun Day and OTIP Charity Golf Classic, and post-event clean-up and organizing.
- Assist with the coordination of event details such as catering, décor, auction, promotional materials, printing, gifts, prizes, and other event-related components.
- Reconcile vendor invoices and ensure these costs are tracked within our budget.
- Coordinate and maintain various attendee lists to ensure accuracy.
- Assist with volunteer coordination for various events and work with committee members to assist with assigned duties as required.
- Order and coordinate supplies needed for events.
- Prepare presentations to be used during events.
- Assist with other events as required.

**Qualifications**:

- Exceptional communication skills and the demonstrated ability to deal effectively with all levels of internal and external stakeholders.
- Superior time management and organizational skills to manage competing priorities.
- Self-starter who is pro-active and takes the initiative to complete tasks and manage multiple projects independently.
- Exceptional attention to detail.
- Team player who is able to work in a highly energetic and fast-paced environment.
- Knowledge of online event platforms and technology is considered an asset.
- Previous experience in Event Coordination is considered an asset.

Additional Information
- OTIP and its group of companies strive to create an accessible and inclusive work environment where everyone is treated with respect and dignity. Upon individual request, we will endeavour to remove any barrier to the recruitment and selection processes and provide accommodations for persons with disabilities._
- As a business, we protect what matters most to our members. As an employer, we value what matters most in our workplace. Together, this includes fostering a diverse, equitable and inclusive environment for all. We are committed to learning and evolving so we can continue to celebrate what makes us special. You are who you are, and our differences are what make us unique._

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