Document Control Specialist
3 weeks ago
AECOM is seeking a Document Control Specialist to be based in Burnaby, BC.
The job incumbent will be responsible for sending, receiving, distributing, circulating, tracking, expediting and archiving all official project documents to, from and within the company.
The Document Control Specialist is also responsible for the implementation and management of the Document Management System, while providing the supported projects and company with quality assurance measures.
At AECOM, we’re delivering a better world.
We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.
Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team - over 50,000 strong - driven by a common purpose to deliver a better world.
**Key Responsibilities**:
+ Create and maintain Document Management Systems including library distributions and participant matrix.
+ Ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner
+ Facilitate flow of information and communication between clients, vendors, subcontractors and staff; for various projects
+ Organize necessary filing and archiving of technical documents
+ Configuring SharePoint systems to specified requirements.
+ Assist in the coordination of documentation processes including creating automatic business workflows through SharePoint Online and Power Automate.
+ Manage and maintain templates and information on project servers
+ Drive improvements and efficiencies in our data management systems & processes
+ Participating in other document control initiatives or data management tasks under the direction of the functional team lead
+ Construction Project Administration
+ Technical Document Control
+ Development of Corporate Standards and Documents
+ Management of Corporate Document Data Base and File Life-Cycles
+ Coordinating of RFI, RFR and Inspection Activities
+ Record management and document retention scheduling
+ Developing, and conducting internal project and process audits
+ Preparation for ISO 9001:2008 external audit
+ Developing Standard Operating Procedures including guides and templates
+ Tracking of Key Performance Indicators
+ Generating and maintaining BOMs of newly designed equipment
Minimum Requirements
Preferred Qualifications
+ Working knowledge of Document Control software and methodologies
+ Experience working in a team environment
+ Ability to effectively communicate with all staff at all levels, clients and external vendors
+ Ability to anticipate project needs and work independently with mínimal supervision
+ Efficient and Resourceful at multitasking and proactive in problem solving.
+ Ability to work in a fast-paced environment and under pressure.
+ Strong organization skills with an attention to detail and Professional technical writing skills.
+ Strong computer skills (MS Word, Excel, PowerPoint, Access, Adobe and Outlook)
+ Experience with Aconex, SharePoint Online and MS Power Platform including PowerAutomate, PowerApps and PowerBI.
+ Experience with Technical Document Control Management software (Share Point, JD Edwards, Documentum EDMS, Aconex EDMS, SAP, CRM, ERP, Oracle, People Soft, ProjectWise, McLaren EDMS, Microsoft Office, AS400, Macros, Global Shop, Solid Works, FSCM, HCM, E-Fin, Proliance, e-Builder, Prolog and Micros). Familiar with POSSE and LiveLink, SPIN, and 311 Service Request Logs.
+ Experience in Engineering, Construction or Owner Environment
+ Trained internal auditor
**Additional Information**:
+ Relocation is not available for this position.
+ Sponsorship is not available for this position.
What We Offer
We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business. We offer competitive pay and benefits, well-being programs to support you and your
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