Reconciliations Administrator

4 weeks ago


Vancouver, Canada Aviso Wealth Full time

**Aviso Wealth**:
**The Opportunity**:
We’re looking for a Reconciliations Administrator to join our Operations team for a 6 month contract.

This role can be mostly remote, however we will on occasion require you to come onsite to our office at 1111 West Georgia St, Vancouver, BC.

Reporting to the Supervisor of Control Services, the Reconciliations Administrator is responsible for completing reconciliations and reporting by prescribed internal and regulatory deadlines for multiple lines of business. These reconciliations cover control accounts, mutual fund positions, GIC’s, pool funds, bank accounts and any other products as required. The admin needs to identify all exceptions, review and work with the appropriate teams internally and/or externally to resolve them. The admin needs to have excellent verbal and written communication skills as they will interact with multiple internal departments as well as Fund Companies, GIC Issuers, Portfolio Managers, Credit Unions and Bank providers.

**Who you are**:

- **Service** - You consider both internal and external stakeholders and demonstrate intent of understanding and putting the clients’ needs first. You advocate service excellence and work to deliver solutions that meet the needs. You proactively develop strategic partnerships that allow Aviso Wealth to become a trusted advisor and partner
- **Execution** - You are committed to achieving your goals and to succeed. This includes focusing on “getting things done”, as well as recognizing and taking advantage of opportunities as they arise. You are consistently looking for ways to improve your personal best and see value in continuous improvement. You take accountability for your actions and learn from mistakes
- **Collaboration** - You work collaboratively with others with the common goal of driving positive results. Making meaningful contributions to your team to achieve organizational goals is a priority. You proactively encourage collaboration, build trust

**What your day looks like**:

- Complete reconciliations required internally and by regulatory bodies (MFDA, IIROC)
- Liaise with appropriate internal and external departments to rectify any outages between the firm and the fund companies
- Gain an understanding for the regulatory requirements that these tasks satisfy
- Ensure all unit exceptions are resolved by reporting deadlines
- Ensure non-financial discrepancies are updated
- Provide support for dealer rep maintenance functions
- Complete all bank reconciliations in relation to Operating and Trust/Client related bank accounts. Review all exceptions and follow up with the banking group and/or the bank providers to resolve in a timely manner
- Ensure Credit Unions complete their bank reconciliations monthly. Follow up directly with the CU’s on any outages
- Assist with any inquiries to the team regarding account positions
- Assist with the setup of new reconciliations as products come onboard
- Maintain the procedures manual and continually review the process to find opportunities for ongoing improvements
- Assist with any internal or external audit inquiries in relation to reconciliations

**Requirements**:
**Your experience and skills**:

- Post-Secondary education and a degree in Business Admin or Finance is an asset
- 1 year related financial industry work experience
- Knowledge of current operational procedures governing the mutual fund and security industry
- IFIC or CSC designations is an asset
- Extremely detail oriented and accurate
- Excellent problem solving skills to perform analysis of the exception issues and determine solutions
- Demonstrates the ability to work calmly and effectively in a fast paced environment
- Flexible to meet changing needs and manage deadlines
- Excellent time management and organizational skills to meet time constraints
- Intermediate computer skills, advanced skills in Excel and Access is an asset
- Experience using Dataphile, Univeris and FundCom is an asset
- Fluent communication skills in English are required and bilingual skills in French are an asset

**Benefits**

**Why Aviso Wealth?**

At Aviso Wealth, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.
Here are a few things that set us apart:

- Competitive compensation package that rewards and recognizes individual contributions
- Excellent health, dental and insurance benefits to meet the diverse needs of our employees
- Generous vacation time, fitness benefit, parental leave top-up options
- Matching contributions to our retirement program
- Commitment to the continuous improvement of our staff through learning & development and an education assistance program
- Regular social events to foster teamwork

**Equal Employment Opportunity**

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

No recruiters or agencies, please.

**Company Overview**:


  • Office Administration

    1 month ago


    Vancouver, Canada Freehouse Collective Full time

    We are currently looking for Office Admin & Cash Reconciliation staff to fill full time/part time positions. **Responsibilities involved**: - float reconciliation - daily cash balancing - data entry, banking - filing and credit/debit reconciliation - be extremely proficient with Excel - have an understanding of basic accounting - demonstrate exceptional...


  • Vancouver, Canada Canadian Bar Association of BC Full time

    The Canadian Bar Association, BC Branch (CBABC) is the leading legal professional association with 7,800 members. We are the essential ally and advocate of lawyers, providing professional development and valuable networking opportunities and serve our members and their interests in advocacy by promoting fair justice systems, facilitating effective law...


  • Vancouver, Canada AppleOne Full time

    Our client in the banking industry is looking to hire a payments administrator responsible for daily data entry tasks and reconciliations of daily settlements and card program balances. RESPONSIBILITIES: Daily card program reconciliations, bank reconciliations, data entry and analysis, downloading reports from the processors. Daily network settlement...


  • Vancouver, Canada VineHR Ltd. Full time

    **Accounting Administrator** VineHR is supporting the Big Brothers of Greater Vancouver (BBGV) with the hiring of an **Accounting** **Administrator.** It is a wonderful opportunity if you have 3+ years of relevant accounting experience and looking for an organization where you can make a difference! This is a full-time position at 35 hours per week....


  • Vancouver, Canada Peoples Group Full time

    **About us**: Peoples Group is a boutique Financial Institution with offices located in Vancouver, Calgary, Toronto and Montreal that has been in the Canadian marketplace for over 30 years. Our mission is to exceed our customers' expectations by providing exceptional customer service backed by extensive product knowledge and experience. Our culture here at...


  • Vancouver, Canada Epic Investment Services Full time

    **Property Administrator - Vancouver** **POSITION**: The Property Administrator is responsible for the day-to-day accounts receivable, accounts payable accounting system inputs, timely tenant rental collection, tenant insurance documentation, tenant account reconciliations, bank deposits, general inquiries involving lease administration issues and related...

  • Banking Administrator

    1 month ago


    Vancouver, Canada BentallGreenOak Full time

    **Banking Administrator** **Toronto, ON or Vancouver, BC | 1 York or Bentall Tower IV** **Who We Are**:BentallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management...


  • Vancouver, Canada PI Financial Corp Full time

    **Mutual Fund Administrator - Vancouver****: PI Financial Corp. is an independent, full service investment dealer with offices across Canada. We are looking for an energetic individual with strong organizational skills to join our self-clearing Operations team. Reporting to the Team Leader, Mutual Fund & GIC Settlements, the Mutual Fund Administrator will be...


  • Vancouver, Canada RGF Integrated Wealth Management Full time

    RGF Integrated Wealth Management is an independent integrated financial services firm with over 60 employees, located in Vancouver. This position is part of the corporate team, which provides behind the scenes operational and administrative support for multiple financial advisory teams. Specifically, as part of the Operations and Technology Team, technology...


  • Vancouver, Canada RGF Integrated Wealth Management Full time

    RGF Integrated Wealth Management is an independent integrated financial services firm with over 60 employees, located in Vancouver. This position is part of the corporate team, which provides behind the scenes operational and administrative support for multiple financial advisory teams. Specifically, as part of the Operations and Technology Team, technology...


  • Vancouver, Canada Guangson Full time

    Cango Immigration is an agency that provides immigrational consultation and services. We are looking for an administration manager position to take care of the daily operations of the business. Job duties and responsibilities are as follows: 1. Perform daily administrative duties to maintain office workflow: Greet visitors, ascertain nature of business and...


  • Vancouver, Canada Vancouver Resource Society (VRS) Full time

    VRS Communities Society is currently recruiting for a permanent, full-time **Financial Administrator**. VRS is a not-for-profit housing and care organization for disabled and senior living individuals. Location is in Vancouver, South Granville area. Reporting to the Financial Controller and Director of Financial Services & Data Management, this position...


  • Vancouver, Canada Sprung Studios Full time

    **OPPORTUNITIES**: We are always looking for talented people to join our growing team. If you have: Proven UX/UI abilities A strong portfolio A fresh perspective An innovative approach to solving problems A passion for video games A collaborative mindset A sense of humour... Sprung Studios is looking for an **Administrative Assistant Bookkeeper** to...


  • Vancouver, Canada The Salvation Army Full time

    The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...


  • Vancouver, Canada The Salvation Army Full time

    The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...


  • Vancouver, Canada The Salvation Army Harbour Light Full time

    **Position Purpose summary**: The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but...


  • Vancouver, Canada Alma Mater Society of UBC Vancouver Full time

    The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment...


  • Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administrative & Finance Assistant Department Joint Financial Support with Dean’s office | Institute of Resources, Environment and Sustainability | Faculty of Science Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End...


  • Vancouver, Canada FOLD36 Capital Full time

    The Administrative Assistant performs a variety of bookkeeping and administrative duties to support the financial health and growth of the company. This is a full-time position with both bookkeeping and administrative responsibilities, including: Responsibilities: Maintain financial recordkeeping for the organization. Enter and maintain records in...


  • Vancouver, Canada FOLD36 Capital Full time

    The Administrative Assistant performs a variety of bookkeeping and administrative duties to support the financial health and growth of the company. This is a full-time position with both bookkeeping and administrative responsibilities, including: Responsibilities: Maintain financial recordkeeping for the organization. Enter and maintain records in...