Financial Administrator

2 weeks ago

Vancouver, Canada Alma Mater Society of UBC Vancouver Full time

The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.

**Position Title**: Financial Administrator
**Compensation**: $28.79 per hour (Group 4)
**Employee status**: Temporary, Full -time
**Position Length**: April 15, 2024 - May 21, 2025
**Hours per week**: 35
**Reports to**: Manager, Accounting & Administration
**Bargaining Unit**: COPE 378/MoveUp

Position Purpose
Ensures the smooth operation of the computerized accounting system including implementing accounting software upgrades, troubleshooting and resolving problems, report writing, coordinating month end and year end processing routines, and ensuring the reliability of feeder systems and day to day systems maintenance; performs other administrative functions including but not limited to servicing Club and Constituency Treasurers, verifying/coding documents, backfilling other office positions, maintaining reserve accounts and fixed asset listings, preparing journal entries and account reconciliations.

**Responsibilities**:

- Maintain the on-going effectiveness of the AMS accounting system including regular systems maintenance back-ups, account setups/modifications/deletions and security access
- Coordinate and implement accounting software upgrades which will require analysis, liaising with users, systems department, and software support firm
- Troubleshoot and promptly resolve any accounting systems problems which may occur
- Work on various E-commerce system development, troubleshooting, maintenance and supervision of daily processes
- Create/modify/prepare various user reports of accounting data
- Coordinate year end accounting systems activities including closing accounts, purging of history, printing/archiving of required reports
- Support Club Treasurers re: account code requirements, enquiries, print outs, and maintain the “Student Account Enquiring Program”
- Verify and code documents for Accounts Payable
- Prepare and coordinate insurance requests and inquiries
- Maintain Reserve Accounts listings
- Backup and support other office position including reception, cash area, data entry and other administrative functions
- Maintain Fixed Asset listing for all areas
- Prepare/process journal entries and reconciliations
- Coordinate the processing of AMS fees opt-outs
- Working with the AMS mission statement and values to operate a successful department
- Other duties as required

Qualifications and Experience
- Diploma from an accredited institution in Accounting and Computer Operations, or combination of education and experience with Dynamics software or comparable accounting software
- Supervisory experience an asset
- Ability to work in a Microsoft environment: Excel, Word, Outlook
- Speed and accuracy
- Accounting and computer knowledge
- Good organizational skills, ability to prioritize tasks and able to handle time pressures
- Ability to deal effectively and work compatibly with students, fellow employees and the general public
- Flexible working schedule
- Bondable

**TO APPLY**:
**Deadline**: March 21, 2024

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