Site Administrator

4 weeks ago

Kingston, Canada E.S. Fox Limited Full time

For more than 90 years, **E.S. Fox Limited **(ESFL) has set the standard for safety and quality in the construction and fabrication industry. We have been unique in the industry as the ones who have helped build Canada's infrastructure. We possess the insight and expertise to stand behind everything we do.

**Our Strength is People**:
With a strong commitment to health, safety, and the protection of the environment, ESFL has earned a reputation as a people-first, environmentally conscious and socially responsible provider. Our goal is to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected.

Our employees are our greatest asset. We strive to create an atmosphere that inspires free thinking, expression, and the promoting of individual differences, valuing the diverse contribution of skills, abilities, and experience.

**Why Join Our Team**:
We offer you a rewarding career opportunity working within the thriving construction industry. We provide competitive compensation and support of professional growth.

Our office in Kingston, Ontario, is looking for an organized, proactive, and effective **Site Administrator **to support its project sites in the Kingston and Napanee, ON area for an **approximate duration of twelve (12) months.**

**Summary of the Role**:
Reporting to the Area Manager and Project Manager, the Site Administrator will be responsible for coordinating administrative site services such as purchasing, payroll input, records control and as well as other administrative responsibilities related to the project.

**Key Responsibilities**:

- Administer site operating procedures such as record keeping systems, forms control, office layout and payroll input system.
- Coordinate the collection and preparation of project related records and reports.
- Compile and maintain records of business transactions and office activities.
- Perform a variety of administrative duties using various systems and procedures.
- Tabulate and post data in designated record books.
- Record and file service and change orders.
- Field inquiries and provide information to customers, suppliers, project managers as well as corporate office.
- Adherence to corporate policies and procedures.
- Prepare and coordinate site supply inventory and purchases.
- Operate office equipment and machinery such as computer, fax and photocopy equipment.
- Open and route incoming mail, answer correspondence and prepare outgoing mail.
- Greet construction site visitors.
- On a regular and continuous basis, exercise sound administrative judgment and assume responsibility for decisions, consequences and results having impacted people, costs and/or quality of service.
- Ensure responsibilities and accountabilities are carried out in a safe manner in accordance with E.S. Fox Limited safety policy/procedures, ISO 18001 standards and OHSA requirements.
- Ensure that environmental aspects within his/her sphere of responsibility are adhered to pursuant to ISO 14001 requirements.
- Perform such other and reasonable duties or responsibilities as may be required to maintain an effectively run site office.
- Other administrative duties, as required.

**Key Requirements, Experience and Skills**:

- Completion of a College Diploma in Business Administration or another related program.
- Excellent communication skills (both written and Verbal) are required.
- Previous construction site administrative experience is preferred.
- Three (3) years administrative experience within a manufacturing or industrial environment is preferred.
- Proficiency in the use of Microsoft Office (Word, Excel and Outlook). Strong attention to detail.

**Attributes**:

- Highly organized.
- Self-starter and capable of working Results-oriented.

**About E.S. Fox Limited**:
ESFL is a privately owned, Canadian, multi-trade fabricator and constructor, providing a single-source solution for Industrial, Institutional, Commercial, and Power Generation sectors. ESFL has established a reputation for safety, executing high quality workmanship, operational flexibility, efficiency, and timely project completion.

As a fully integrated, multi-trade construction firm, ESFL provides clients with a sole source solution for their detailed engineering, fabrication, construction, and maintenance needs. We are a solutions-based provider that delivers a superior level of service from 'cradle to grave,' as we offer multi-trade, service-oriented solutions for all your Industrial, Commercial, Institutional, and Energy products. ESFL continues to be a leader of Canadian strength and tradition for over 9 decades.

Headquartered in Niagara Falls, Ontario, we maintain full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Kincardine, Kingston, Sarnia, and Thunder Bay.
- E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughou

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