Property Administrator

2 weeks ago

Brampton, Canada Soneil Investments Full time

**Company Description**:
For over 25 years, Soneil Investments has owned, managed and developed properties throughout the Greater Toronto Area (GTA). Our diverse portfolio contains industrial, office, and retail properties. Through the core principles of investing in strategically located, high-return properties and providing quality, stable management, Soneil has maintained strong performance throughout the peaks and valleys of economic cycles.

Soneil and its management team bring expertise in investment, valuation, property acquisition, financing, leasing, property management and development. By maintaining strong working relationships with lenders, tenants, brokers and business partners, we are able to ensure sustained long-term growth. Moving forward, continued investment in commercial real estate assets and land procurement for residential and commercial development are of particular interest.

**Role Description**:
We are currently seeking a Property Administrator, who will be reporting directly into the Property Manager and will be responsible for a variety of administrative tasks. This includes processing rental payments, monitoring the accounts receivables, preparing monthly performance reports, maintaining accurate records, responding to tenant inquiries as well as other duties.

**Responsibilities**:

- Assist with rent collection, rental payments and maintain accurate rent rolls for each commercial property.
- Coordinate the leasing process, including assisting with lease agreements.
- Monitor accounts receivable and following up on delinquent payments.
- Process invoices and ensure timely payments in accordance with contractual agreements.
- Conduct bank reconciliation to ensure accurate financial records and resolve any discrepancies.
- Assist in preparing monthly reports on property performance, including occupancy rates, rent collection, expenses, and maintenance activities.
- Maintain accurate records of leases, agreements, and other important documents.
- Assist with the preparation and submission of regulatory paperwork and permits.
- Maintain organized files and records, both digital and physical.
- Respond to tenant inquiries and concerns promptly and professionally.
- Handle general office duties such as filing, scanning and photocopying.
- Undertake special projects and assignments as assigned by the Property Manager.

**Requirements**:

- Diploma or Bachelors Degree in a relevant field of study.
- 1-2 years of experience as a Property Administrator (considered an asset but not required).
- 1-2 years of administrative experience in a fast-paced environment.
- Strong verbal and written skills.
- Ability to multitask and work well under pressure.
- Intermediate knowledge of Microsoft Word, Excel and PowerPoint.
- Customer service oriented and problem-solving ability.
- Highly organized and detail oriented.
- Basic knowledge of accounting principles considered an asset.
- Experience with Yardi software considered an asset.
- Some real estate knowledge considered an asset.
- Must have a reliable vehicle and a Class G Drivers license for occasional travel to properties.

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- Monday to Friday
- On call
- Weekends as needed

Supplemental pay types:

- Bonus pay

Work Location: In person

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