Workforce Planning Coordinator

3 weeks ago

Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**

**MAJOR RESPONSIBILITIES**
- Initiates/coordinates staffing related procedures, activities and other tasks associated with employee movement.
- Coordinates the Department’s staffing process with the hiring manager and in consultation with Human Resources and consistent with HR policies and procedures, to maintain process continuity; supports the hiring manager in the staffing process; coordinates and prepares related information and supporting documentation.
- Initiates and follows-up on the staffing process in response to staff vacancies.
- Coordinates completion of the appropriate forms related to staffing requirements and forwards completed requests to HR.
- Liaises with HR on staffing and selection process and monitors the status.
- Develops and maintains the Department organizational charts, and staffing reports related to complement, vacancies, terminations, and recruitment timelines for senior management.
- Reviews and tracks Department data within HRMS and requests changes as necessary to ensure accuracy.
- Liaises with HR to promote efficient scheduling of hiring activities and to resolve staffing issues and concerns.
- Liaises with Department hiring manager to support continuity of staffing process.
- Performs other duties as assigned, in accordance with Branch and Department objectives.

**QUALIFICATIONS**
- Successful completion of a Community College Diploma in Business Administration, Human Resources or related field or approved equivalent combination of education and experience.
- Minimum one (1) year experience in administrative support services and customer service coordination, business support services with responsibilities for data management, scheduling processes, and records management.
- Demonstrated knowledge of general office administrative practices, and processes associated with business process improvements and tracking.
- Knowledge and demonstrated ability in corporate core competencies including communication, innovation, teamwork and collaboration, and personal ownership.
- Demonstrated knowledge of data management system and process tracking.
- Demonstrated writing skills and ability to document processes, edit and proofread documents, strong attention to detail and accuracy.

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