Executive Assistant

1 month ago

Canada Desjardins Full time

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

Job Level

NV-06

As an executive assistant, you help carry out administrative activities for your sector.

You provide administrative support to 2 Vice-Presidents. You also provide administrative support to other members of your unit as needed. You actively help coordinate, plan and prioritize your unit’s management activities.

Your work involves complex relationships and business priorities. You interact with many different stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential.

The person in this position accompanies the Vice-Presidents in their work. The incumbent takes initiative and demonstrates proactivity and autonomy in decision-making and in carrying out activities which meet their administrative needs.

General Information on the Position

Main Responsibilities-
- Coordinates preparation of files and deliverables for decision-making bodies- Prepares and attends management committee meetings, draws up meeting minutes and handles any resulting follow-up activities- Plans and organizes meetings and events while overseeing logistic activities- Oversees the unit's budget process by carrying out the activities required to draw up the budget and by identifying and providing reasons for potential variances- Performs various clerical activities (layout, linguistic revision, etc.) for the VPs- Assisting VPs with the operational and transactional operations within the Workday system.

Other working conditions- Workplace: Position located in Montreal or Toronto, depending on the applicant selected. The work arrangement for the position is hybrid work #LI-Hybrid- Number of jobs available: 1

**Qualifications**:
- Trade school diploma in a related field- A minimum of four years of relevant experience- Administrative experience

Please note that other combinations of qualifications and relevant experience may be considered.- Attainment of Administrative assistant certificate (an asset)- For vacant positions available in Quebec, please note that knowledge of French is required.

Specific knowledge- Proficiency in Office 365 apps (Microsoft Outlook, Word, PowerPoint, Excel, Teams, Sharepoint and OneNote.)- Advanced computer skills- Knowledge of office management systems and procedures- knowledge of office equipment, like printers and fax machines- Knowledge of Workday (an important asset)- Strong communication skills in French and English, both oral and written due to the nature of the duties or work tools or because the position involves interactions with English-speaking partners, members and/or clients.

Desjardins Cross-sector skills

Action oriented, Customer Focus, Differences, Nimble learning

Key competencies for the job

Communicates effectively, Plans and aligns, Situational adaptability

Work Location

1, Complexe Desjardins, Montréal

Trade Union

Non Syndiqué

Unposting Date

2024-02-6

Job Family

Administration (FG)

Desjardins Group is the largest cooperative financial group in Canada, and one of the largest employers in the country. It offers a full range of financial products and services and is home to a wealth of expertise in property and casualty insurance, life and health insurance, wealth management, services for businesses of all sizes, securities brokerage, asset management, venture capital, and secure, leading-edge virtual access methods.

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