Medical Secretary

3 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
21 Hours/week, 3 days TBD

**Education Level**
2 year Community College diploma in Medical Office Administration or related field

**Career Level**
Requires 3 years of relevant experience

**About McMaster**:
Ranked as one of the world’s Top 100 universities, **McMaster University** is devoted to the cultivation of human potential, realized through our innovative educational programs, cutting-edge research, and the diverse students, faculty, staff and alumni who make up the McMaster family. Dedicated to creating a Brighter World, we recognize that our people are our most valuable resource. Those who join McMaster will find a community of talented individuals who are inspired by the university's commitment to embodying the values of integrity, quality, inclusiveness and teamwork.

The Department of Psychiatry and Behavioural Neurosciences is seeking a Part-time (3 days per week) Medical Secretary to provide support to multiple faculty members within the Child, Youth and Adolescent Division. The individual will be responsible for the administration of general office and accounting procedures in a medical academic office. Duties include scheduling patient appointments; coordinating and booking clinics; typing medical reports and letters; OHIP billings; confidential handling of patient files; organizing meetings; making travel arrangements; assisting with research papers/grants; typing manuscripts and reports; managing budgets, financial administration, drafting correspondence and effectively communicating with learners, patients, physicians and staff.

**Job Summary**:
The Medical Secretary (II) is responsible for establishing priorities for office operations and performing a variety of secretarial and administrative duties within a clinical or medical practice setting.

**Accountabilities**:

- Prepare, coordinate, and monitor physician on-call schedules, procedure schedules, clinics, and medical staff rounds.
- Write a variety of documents including correspondence, reports and meeting minutes.
- Schedule patient medical appointments and procedures.
- Coordinate calendars, arrange meetings, book rooms and make travel arrangements.
- Resolve scheduling and calendar issues, complaints, and conflicts.
- Use a dictaphone to transcribe a variety of documents and reports including minutes, patient files, medical reports, and manuscripts.
- Monitor budgets and reconcile accounts. Complete financial forms including travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Process and reconcile clinical and third party service billings.
- Interact with patients and their family members who may be experiencing emotional or difficult situations.
- Ensure patients understand all instructions given to them for tests and medical procedures.
- Gather and compile information required for a variety of grant submissions and reports.
- Conduct database, literature and web searches to locate and retrieve documents and articles.
- Prepare and book exam rooms ensure all materials are stocked, stored, and organized accordingly.
- Set up and maintain filing systems, both electronic and hard copy.
- Update and maintain information in a variety of databases.
- Update and maintain confidential files and records. Handle sensitive material in accordance with established policies and procedures.
- File, retrieve, and purge files.
- Monitor and order office supplies.
- Attend meetings and take minutes.
- Assemble, collate, and disseminate mailings.
- Open and distribute incoming mail and faxes, and arrange courier shipments.
- Remain current with relevant medical terminology.

**Qualifications**:
Education: 2 year Community College diploma in Medical Office Administration or related field.

Experience: Requires 3 years of relevant experience.

**Assets**:
Experience managing multiple calendars, including academic calendars.

Experience working with grants and budgets.

Experience with OHIP billings (Webstar), Mosaic and MacFacts.

**Additional Information**:
This position will require the incumbent to be flexible with working arrangements, this will include working from home, and likely two work sites within the city of Hamilton.

**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

Job applicants requiring accommodation to participate in the hiring process should contact:

- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- F

  • Medical Secretary/receptionist

    16 hours ago

    Hamilton, Canada Eastside Medical Clinic Full time

    We are looking for an experienced medical secretary/receptionist for a medical clinic in Hamilton city centre. Responsibilities would include but are not limited to the following: Appointment scheduling Communication with patients and medical professionals Document and data management within and an EMR system - Accuro OHIP billing To apply, kindly...

  • Medical Secretary

    16 hours ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week, Monday to Friday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience JD00009 5 Medical Secretary (II) The Department of Surgery is seeking a **Medical Secretary II** to support two **Trauma/General Surgeons at the Hamilton General Hospital.** The...

  • Medical Secretary Ii

    7 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Casual - Not set schedule or guarantee of hours **Education Level** 2 year Community College Diploma **Career Level** 3 years experience At **McMaster University**, our people are our most valuable asset. We strive to attract, develop, and retain the talented faculty and staff, and to foster inclusive excellence which values the strengths,...

  • Medical Secretary

    7 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 7 hours per day, 8:30am to 4:30pm; Tuesday and Friday required and preference of either Wednesday or Thursday, (2 half days or 1 full day) **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience **JD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project...

  • Medical Secretary

    6 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week, Monday to Friday, 7 hours per day, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience < **JD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: McMaster University's Department of Surgery seeks a skilled...

  • Medical Secretary

    5 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week, 7 hours per day, Monday to Friday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience **JD/TJD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: - For Department use only._ Over its 50+ year history, the...

  • Medical Secretary

    5 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 21 hours per week, 7 hours per day, Monday, Wednesday and Thursday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience **JD/TJD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: - For Department use only._ Over its 50+ year...

  • Medical Secretary

    5 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday, 8:30 a.m.4:30 p.m. **Education Level** 2 year Community College diploma in Medical Office Administration or related field. **Career Level** Requires 3 years of relevant experience. **Unit/Project Description**: The Department of Medicine is looking for a Medical Secretary to support two General Internal Medicine (GIM)...

  • Medical Secretary

    5 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mondays to Fridays from 08:30 am - 4:30 pm **Education Level** 2 year Community College Diploma in Medical Office Administration or related field **Career Level** Requires 3 years of relevant experience **Unit/Project Description**: - For Department use only._ A Medical Secretary is required in the Department of Medicine to support 3...

  • Medical Receptionist

    16 hours ago

    Hamilton, Canada Battlefield Medical Centre Full time

    We are looking for an experienced Medical secretary / Reception to join our team. Applicants should have received their COVID vaccinations Friendly and professional attitude. Ability to work independently. Medical Secretary Core Skills: Preferable 1-3 years experience in the health clinics. Having a Good knowledge of IT skills would be...

  • Medical Secretary II

    3 weeks ago

    Hamilton, Canada McMaster University Full time

    Job Summary: The Medical Secretary (II) is responsible for establishing priorities for office operations and performing a variety of secretarial and administrative duties within a clinical or medical practice setting. Job Duties & Responsibilities: Prepare, coordinate, and monitor physician on-call schedules, procedure schedules, clinics, and...

  • Medical Secretary

    5 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week, 7 hours per day, Monday to Friday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience **JD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: - For Department use only._ Over its 50+ year history, the McMaster...

  • Medical Secretary

    16 hours ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week, 7 hours per day, Monday to Friday, 8:30am to 4:30pm **Education Level** 2 year Community College Diploma **Career Level** 3 years of relevant experience < **JD/TJD #** JD00009 **Pay Grade**: 5 **Title**: Medical Secretary (II) **Unit/Project Description**: - For Department use only._ Over its 50+ year history, the...

  • Medical Secretary Ii

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Clinic operating hours are 8:00am - 8:00pm Monday-Friday, staff will be assigned shift-work of 7.5 hours with reasonable notice based on operation needs. **Education Level** 2 year Community College diploma in Medical Office Administration or related field. **Career Level** Requires 3 years of relevant experience. **Unit/Project...

  • Medical Secretary

    16 hours ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday to Friday 8:30am-4:30pm **Education Level** 2 year Community College Diploma in Medical Office Administration or related field. **Career Level** Requires 3 years of relevant experience. Seeking a talented, energetic Medical Administrative Assistant to support an academic hematologist with their clinical responsibilities and...

  • Medical Office Assistant

    17 hours ago

    Hamilton, Canada Sullivan Cardiology Full time

    Secretary to a Cardiologist. - Schedule appointments and manage the appointment calendar. - Answer phone calls and respond to inquiries or direct calls to the appropriate staff member. - Maintain patient records and update information in electronic medical records systems (EMR). - Prepare and maintain patient charts and medical documents. - Perform general...

  • Clinical Clerk

    2 days ago

    Hamilton, Canada APANS Health Services Full time

    Job description The Ward Clerk is accountable to the Director of Clinical Services for secretarial, clerical and nursing office duties related to overall operation of the Clinical Services Department. **Background/Qualifications**: - Successful completion of a recognized Business Administrator or Medical Secretary Program or two to three years of business...

  • Clinical Clerk

    16 hours ago

    Hamilton, Canada APANS Health Services Full time

    Job description The Ward Clerk is accountable to the Director of Clinical Services for secretarial, clerical and nursing office duties related to overall operation of the Clinical Services Department. **Background/Qualifications**: - Successful completion of a recognized Business Administrator or Medical Secretary Program or two to three years of business...

  • Administrative Assistant

    7 days ago

    Hamilton, Canada Ontario Bariatric Network Full time

    Administrator, Medical and Surgical Programs. The position is a full-time position and on site. **Duties include**: - Providing support to the team - Preparing meeting material - Assisting with preparation of educational, research or program material - Assist with budget preparation - Assist with the accreditation process - Manage website updates - Minute...

  • Secrétaire-réceptionniste (programme dentaire)

    2 weeks ago

    Hamilton, Canada Centre de santé communautaire Full time

    THE ENGLISH VERSION WILL FOLLOWSecrétaire-réceptionniste bilingue (programme dentaire)Poste permanent à temps plein (35 heures/semaines)Lieu de travail : HamiltonÉchelle salariale horaire : 19,86 $ – 23,83 $ / heureSous l’autorité de la Direction des Services de santé primaire, la ou le secrétaire accomplit des tâches de réception et de soutien...