Administration and Payroll Specialist

1 week ago

SaintLaurent, Canada Lafarge Canada Inc Full time

Why work for Lafarge?:
As the global leader in innovative and sustainable building materials, we’re committed to shaping a
**greener**,
**smarter** and
**healthier** world. At Lafarge Canada Inc.,
**safety** comes first,
**collaboration** matters and
**diversity** is celebrated with people who share our desire to continually
**make our materials better.**

Do you have the drive, the skills, and the passion to join us?
- La version française de cette offre d'emploi est disponible: _
- Version française - cliquez ici_

Overview:
Provide administrative support to the GMA RMX team with the administrative duties of the plants by bringing rigor and organization to departmental activities. Support the Purchasing & Accounts Payable Department activities. Manage employee benefits, liaise daily with employee issues.

**Responsibilities**:
**Safety**:

- Follows and ensures full compliance with Health & Safety policies and procedures.
- Ensures all contracts and project site meet the Lafarge safety policy requirements for our employee’s safety.

**Finance**:

- Perform Accounts payable duties as required. Create requisitions which buyers turn into purchase orders, for raw materials, services & parts.
- Enter goods receipts against purchase orders when receiving invoices from vendors.
- Request new vendors to be opened.
- Respond to vendors regarding their statements & outstanding invoices.
- Print invoices & request approvals from managers.
- Process Non-PO invoices.
- Upload monthly fuel consumption and do fuel adjustments.
- Deposit cheques.
- Pay invoices by credit card and create monthly expense reports.
- Participate in Monthly accruals.
- Update the monthly GRIR discrepancy.

**Payroll/HR**:

- Send employee verification form for background checks.
- Process new hires by creating ticket for new position before creating a new hire.
- Create new hire of employee in the HRIS.
- Terminate employees as needed.
- Update their hourly rate when requested by Manager.
- Do lateral transfers when required.
- Advise Mylife (HR Team in Colombia) when employees go on leave & ensure to advise when they return.
- Update HRIS of any actions.
- Work with manager when employee goes on Short Term or Long Term Disability.
- Assist manager for rush off cycles pay.

**Administration***:

- Work with various departments, such as HR, Finance and Purchasing.
- Mail processing (external and internal) In charge of office equipment and supplies, ensuring their proper operation and contacting suppliers, if needed.
- Assist suppliers in Avetta updates (Health and Safety database).
- Follow-up on and update various service contracts (employee uniforms, janitorial services, phone services, radio communication, site security system, etc.).
- Collaborate with the supervisor in the creation and set-up of social activities.

**Specific Accountabilities**:

- Verify payments against the supporting documents of expenses and approval.
- Ensure all the information related to the STD and LTD is up to date.
- Implement all changes to the collective agreement.
- SAP CAT super user

**Dimensions**:

- Plant Annual Capacity: 350km3 of annual production
- Direct Reports: 0
- Total Number of Employees: 70

Qualifications:
**_
Education and Work Experience:_**
- High School Diploma with at least five (5) years’ work experience in a similar work environment OR College Diploma in Office Technologies or Secretarial with three (3) years’ work experience. Administration or Accounting experience desired.
- Good knowledge of MS Word, Excel, PowerPoint

K
**_nowledge and skills:_**
- Proven secretarial skills in administration, office management and in accounting.
- Excellent organizational skills.
- Strong interpersonal skills.
- Knowledge in enterprise resource planning software (ERP) for financial resources. (Knowledge of SAP a major asset)
- Expertise in priority and multiple requests management.
- Efficient teamwork with a minimum of supervision.
- Ability to take initiatives.
- Bilingualism (French and English), spoken and written.

**_ Job Specific Competencies:_**
- Results oriented
- Flexible
- Organizational flexibility
- Problem solving
- Timely decision-making
- Safety
- Customer Focus
- Integrity and trust
- Attentive
- Priority setting

LafargeHolcim:
As we are reinventing the way the world builds, we need world-class talent to join our Lafarge Canada team: people who are
**passionate**, driven by
**curiosity** and keen to
**grow**,
**learn, develop** and
**thrive** in our high-performance culture.

Whatever you do, you will make a difference here. Because we know that your passion and curiosity are the natural resources the world needs.

process.

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