Administrative Assistant

3 weeks ago

Toronto, Canada University Health Network Full time

Job Posting #917338

Position: Administrative Assistant I
Department: Ophthalmology
Site: Toronto Western Hospital
Reports to: Physician
Salary Range: $ 21.07- $26.34 PER HOUR (To commensurate with experience and consistent with UHN Compensation Policy)
Hours: Variable hours per week
Status: Casual

**_Transforming lives and communities through excellence in care, discovery and learning._**

The University Health Network, where _“above all else the needs of patients come first”_, encompasses **Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN**. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. Tthe University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

**_ The scope of research and complexity of cases at Toronto General Hospital have made it a national and international source for discovery, education and patient care. It has one of the largest hospital-based research programs in Canada, with major research in transplantation, surgical innovation, cardiology, infectious diseases, genomic medicine and liver disease. _**Find out about our purpose, values and principles here

The **Medical Administrative Assistant I** utilizes knowledge of medical terminology and exercises judgment or decision-making to provide secretarial and clerical services, in support of professional/medical personnel, including: providing word processing/typing services for assigned personnel; performing reception responsibilities; maintaining written and/or electronic calendar/schedules; administering and monitoring billing procedures and budgeting records; providing support with arranging small and/or informal meetings / teleconferences / events; maintaining and modifying confidential medical electronic/paper filing/retrieval methods, systems, and/or formats; ensuring the efficient operation of the office; working closely with other administrative assistants in the department; performing other related clerical activities; performing cross-functional responsibilities, as assigned; performing other duties consistent with the job classification, as required.

QUALIFICATIONS:

- Completion of Grade XII or recognized equivalent
- Completion of recognized medical office administration program at the diploma level or equivalent
- Completion of a medical terminology course
- One (1) year related medical administrative support experience
- Previous on-the-job computer/word-processing, database and spreadsheet software experience, in a Microsoft Office Environment preferred
- Previous experience working with EPR (Electronic Patient Record) or PHS (Pathways Healthcare Screening) systems
- Assist with clinical intake of patient perform vision test, administer drops
- OHIP billing preferred
- Very good command of medical terminology
- Very good interpersonal and customer service skills
- Good organization and time management skills
- Good verbal and written communication skills
- Ability to work well under pressure
- Ability to use good judgment in assessing difficult situations
- Ability to work independently and as a team player
- Experience working in a health care environment preferred
- Experience working in a teaching hospital environment preferred
- Knowledge of general office practices, procedures and standards
- Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

Posting Date: April 13, 2023 Closing Date: Until Filled

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications will be given first consideration.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity and welcomes all applicants including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who may contribute to the further diversification of ideas. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

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