Site Administrator

**Job description**

**Job Title**: Site Administrator

**Job Type**: Contract, Temporary
**Position Start Date**: January 26, 2024
**Position Closing Date**: February 7, 2024
**Pay Scale**: Dependent on experience and qualifications
**Reports To**: On-site Supervision
**Location**: Kitimat, BC
**Shift**: Day Shift Only, 10 & 12 hours per day, 14 days on and 7 days off
**Accommodations**: Camp
**Travel**: Fly in/out

**Company Overview**

Thomas is the premier construction and maintenance solution for Western Canada Oil, Gas, Petrochemical, Power Generation, Agri-Processing, Pulp and paper, and Mining projects. We attract and retain a wide variety of commercial and industrial customers through our top-notch services, dedication to quality, and integrity. We are seeking an experienced HSE Advisor. The role is essential in the service Thomas provides to our clients.

**What we offer**
- Benefits through Open Circle
- Overtime Pay
- RRSP

**Job Requirements**
- Minimum 3 years site experience in related industry
- Intermediate MS Office - Primarily Outlook and Excel
- Experience with in depth knowledge of client information systems, including payroll, time and attendance
- Travel/camp booking experience
- Business or Office Administration Certificate/Diploma/Degree an asset but not required
- Data entry skills
- Time management
- Able to work independently, with mínimal supervision

**Responsibilities**
- Onboarding new employees
- Vehicle and visitor passes
- Daily review of timesheets & sign ins, and submissions to Payroll
- Daily LEM preparation and submission
- Employee craft set ups and changes
- Weekly time entry review
- Resolve pay issues or errors with site employees, escalate as necessary
- Camp and flight bookings as required
- Log flight bookings for cost tracking
- Maintain schedule/Gannt chart
- Site access submissions and reactivations
- Provide administrative support to the site supervision and staff
- Perform general clerical duties, such as photocopying, faxing, and filing
- Maintain office supplies and inventory
- Data entry and record keeping
- Schedule crew’s flights/accommodations
- Electronic filing of all admin documents

Please note that this job description is not exhaustive and additional duties may be assigned as needed.

**Core Training Requirements**
- CSO/BSO
- A valid driver’s license or government-issued photo identification is required
- WHMIS 2015
- CSTS 2020

**Additional Requirements**
- Strong verbal communication skills in English
- Proficient in Microsoft Office with a focus on Microsoft Excel spreadsheets
- Experience in insulation, and scaffolding, would be an asset
- Site-specific training as required
- Commitment to consistent adherence to safety regulations
- Able to commute to one of the provided flight hubs

We thank all applicants in advance for their interest, however, only those selected will be contacted.

**Job Types**: Contract, Temporary

**Salary**: $25-$31.50 per hour

Expected hours: 70 - 84 per week

**Experience**:

- Excel: Moderate to Advanced (preferred)

**Salary**: $25.00-$31.50 per hour

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Overtime

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (preferred)

**Experience**:

- Site Administrator: 5 years (preferred)

Work Location: On the road