Regional Events Specialist

3 weeks ago

Toronto, Canada Cassels Brock & Blackwell LLP Full time

**About Us**:
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

**Our Culture**:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

**Role Overview**:
**Internal Event Planning**
- Execute events and seminars end-to-end, including, but not limited to, planning, budget management, logistics, tracking, creative components, event onsite support, and post-event reporting ensuring logistics are executed seamlessly
- Assist in leading and managing internal committee and affinity group events, and assist in managing the budget for these activities
- Effectively manage and reconcile event budget for various internal summer and holiday parties; create themes, invitations, guest lists and coordinate venue, food and drink menus, vendors, transportation, place cards and agendas where required
- Lead and manage summer and articling student events, where required
- Coordinate with the Office Services and Facilities functions as needed for AV, boardrooms, catering
- Research new event opportunities and venues (virtual and in-person)
- Create proposals containing various event options upon request
- Coordinate purchase of special event give-aways and prizes
- Coordinate with event contractors and vendors
- Establish and manage vendor relationships, acting as point of contact
- Manage calendar invites, RSVP reminders, and ensure the overall quality and accuracy of event invitation lists
- Work with the firm’s Graphic Design function to draft various event print and electronic materials and coordinating the process for electronic invitations and communications
- Support the Manager, Events with the development and execution of larger Firm Events, retreats, and annual Firm Partners’ Meetings

**Related Administrative Support**
- Coordinate in conjunction with the HR function occasional firm wide events such as diversity events, staff appreciation and charitable initiatives within budget
- Receive and distribute funds raised for charitable initiatives
- Act as Lead Coordinator of the firm’s United Way Committee; organize and lead committee meetings; create and manage the activity calendar; oversee the events, event earnings and distribution of tax receipts

**Branded Merchandise**
- Sourcing new/repeat branded merchandise for the marketing store and for conferences or other ad hoc requests from industry and practice teams
- Managing selected departmental administrative systems and procedures, including promotional items inventory and firm’s online marketing store
- Source gifts for internal groups or clients upon request
- Bring five (5) or more years of progressive event planning and/or marketing experience.
- Law firm exposure is highly desirable; professional services background will be considered.
- Excellent knowledge of the Toronto market in relation to restaurants and hospitality venues
- Deliver top-tier events with precision, adhering to timelines and budgets.
- Proactive self-starter and strategic thinker who can take ownership of their responsibilities and see them through with mínimal oversight - this is a hands-on role that requires strategic thinking and tactical execution
- Highly organized, superior time management skills with an ability to juggle multiple deadlines
- Ability to manage budget effectively and efficiently
- Ability to handle high pressure situations calmly
- Works well in a team environment and independently
- Strong writing skills with the ability to write targeted internal and external communications material with mínimal oversight
- Strong attention to detail
- Strong interpersonal and communication skills, able to follow instructions from a diverse group of lawyers and staff, and provide information with ordinary courtesy and tact

**Employment Type**: Permanent, Full-Time
- **What we offer**:_
- Competitive compensation + Extended Health & Dental Care
- RRSP Matching Program
- Education/tuition allowance
- Fitness Reimbursement Program
- Diversity and Inclusion Centric Culture
- A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
- A fully stocked kitchen with healthy snacks, plus c

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