Admin Assistant, Molecular Medicine

5 months ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
Are you an **organized** and **focused problem-solver** who wants to be a part of the administrative backbone of a world-class institution dedicated to improving the lives of children?

Are you an **organized** and **focused problem-solver** who wants to be a part of the administrative backbone of a world-class institution dedicated to improving the lives of children?

We are looking for a research Administrative Assistant to join the Molecular Medicine Program at the SickKids Research Institute and provide high level support to research scientists and their team members. This will be someone who is responsible, organized, independent, and has excellent time management skills. In this position, you will be able to showcase your skills in office administrative and communication.

**The Job Involves**:

- Assisting with HR functions such as job postings, hiring and payroll processes and change requests.
- Monitoring and analyzing Scientist's grant funding.
- Acting as a liaison between the Scientist and the Grant Accountant for all financial matters.
- Assisting scientists with preparation and submission of scientific documents and publications.
- Providing support and itineraries for Scientist's for meetings, conferences and travel.
- Monthly reconciliation of financial reports and credit card statements.
- Completion of necessary Accounts Payable forms for travel, hospitality and general invoicing
- Maintaining Canadian Common CV.
- Coordinating meetings, workshops and lectures.
- Calendar management using Outlook
- Website management
- Overseeing orders for research supplies/materials.
- Assisting with Molecular Medicine Program activities, as assigned by the Program Manager.

**Here's What You'll Need**:

- Completion of post-secondary degree/diploma.
- Minimum of 3-4 years of administrative experience.
- Excellent interpersonal, oral, and written skills.
- Strong understanding of basic financial accounting.
- Experience in scientific research/university-based environments and familiarity with grant processes considered a strong asset.
- Demonstrated ability to handle multiple tasks and prioritize work in an efficient and organized manner.
- Ability to work both independently and as a team member.
- Demonstrated commitment to advancing equity, diversity and inclusion objectives**Here's What You'll Love**:

- A focus on employee wellness** **with our new **Staff Health and Well-being Strategy**. Self-care helps us support others.
- A hospital that welcomes and focuses on **Equity, Diversity, and Inclusion**.**:

- The opportunity to **make an impact**. Regardless of your role or professional interest, you'll be making a difference at SickKids and contributing to our vision of **Healthier Children. A Better World.**:

- Comprehensive health & dental benefits and a defined-benefit pension plan
- An academic and learning environment, awards and bursaries, mentoring programs, and a focus on continuous improvement.

**Employment Type**: Permanent, Full Time with some flexibility for work from home.

**Our Commitment to Diversity**:
The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

**How to Apply

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