Community Impact and Events Coordinator

3 weeks ago

Gibsons, Canada Gibsons Community Building Society Full time

Primary Duties

Events and rentals:

- Respond to all rental inquiries in a timely fashion
- Under the direction of manager, negotiate rental fees and contracts, ensuring necessary permits and documents are in place and in compliance with government and municipal regulations
- Liaise with renters, rental companies, caterers, planners and suppliers to ensure successful events that are on-time and meet rental requirements
- Be onsite during all rentals/events and/or coordinate staff presence during rentals
- Ensure renters are aware and are compliant with Gibsons Public Market safety and cleaning requirements (special consideration with COVID 19 precautions)
- Ensure rental spaces are cleaned and inventory is maintained
- Tracking and maintaining all equipment from PA systems to in-house furniture
- Booking Saturday live music performers
- Work with staff team to develop new rental packages and potential events compliant with COVID-19 regulations - particularly micro-weddings and small group meetings
- Coordinate volunteers for events

Marketing and communications
- Oversee promotion of events, and merchant specials through all in-house marketing channels
- Oversee publication of bi-weekly e-newsletter in collaboration with staff to promote GCBS and GMEC activities
- Work in collaboration with staff to develop and execute social media strategy
- Develop community partnerships with local groups and businesses to promote GPM rentals and to contribute to community events $21.40/hour

Administration:

- Document and distribute rental invoices, under direction of Bookkeeper/Ops coordinator, as well as securing and documenting payments from renters
- Create and manage rental contracts with all renters
- Maintain tracking system for rental numbers, revenues
- Occasionally, cover the reception desk as staffing levels require
- Other duties as required.

Qualification and Skills:

- Minimum 2 years event coordination experience
- Exceptional written and verbal communication skills, with the particular ability to talk with anyone
- Minimum 1-2 years marketing/promotion experience
- Strong attention to detail
- Intermediate level knowledge of communication platforms and graphic design/editing programs (ie. Adobe creative suite; Canva; Mailchimp; Google docs and G-drive) including professional use of social media
- Excellent problem solving skills and ability to communicate with tact and discretion
- Team player who is also self directed
- Knowledge of the non-profit sector
- Ability to work with a diversity of people
- Ability to work a flexible schedule, including evenings and weekends
- Experience working with volunteers (considered an asset)
- Experience in customer service or tourism-related fields (considered an asset)
- Knowledge of local Coastal community (considered an asset)
- A sense of humour (definitely considered an asset).

Who You Are:
You are ideally suited to this role if you want dynamic and constantly changing work. You enjoy a mix of computer work broken up by movement and physical activity, are obsessively organized, and want a good balance between being part of a fun team and having the autonomy to work from home some of the time. You consider yourself a professional and are committed to delivering high quality work; it matters to you to leave things better than you found them and you believe reputations matter. Your friends and family describe you as responsible and judicious and trust you to house
- pet

**Job Types**: Full-time, Part-time, Permanent

**Salary**: $21.40 per hour

Schedule:

- Day shift
- Evening shift
- Holidays
- Weekend availability

Work Location: In person

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