Inventory Coordinator

3 weeks ago

Markham, Canada Bayshore HealthCare Full time

**A DAY IN THE LIFE**

As part of the BSRx Procurement Team, the Inventory Coordinator position is to ensure that routine movements of medical supplies inventory are initiated, managed, and reflected in the system efficiently and accurately for all Bayshore business units.

**DUTIES AND RESPONSIBILITIES**
- Manage the daily ordering of all Medical Supplies and Medication for all BSRX divisions by placing Purchase orders with respective vendors and following up on orders to communicate with all internal stakeholders.
- Establish and adjust safety stock levels, lead times, and order quantities using NAV statistical analysis, MRP reporting, and physically checking inventory.
- Utilize reports that identify possible inventory shortages or expiry dates and respond appropriately.
- Manually adjust inventory level required and monitor them during times of large volume changes.
- Participate in Cycle Counts and inventory audits as required.
- Enter stock locations into NAVISION item cards in the “shelf” field.
- Produce purchase orders using NAVISION based on lead times, the economical order quantity, available storage areas, and usage rate.
- Expedite orders should lead times slip.
- Utilize/Manage appropriate kit levels as required.
- Audit/count kit stock levels regularly, investigate discrepancies and communicate to appropriate stake holders as required.
- Verify that production orders and sales orders change stock levels correctly.
- Prepare Inventory Adjustment Request for approval and forward to NDC for processing.
- Participate in ongoing internal and/or external continuing education activities Adhere to Bayshore Policies and Procedures.
- Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.
- Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
- Responsible for completing Accident Reports for all direct reports who injure themselves on the job, within 24 hours of the incident.
- Work with staff, department heads, and management to document internal processes.
- Become intimately involved with operations to develop a complete understanding of the environment and operating conditions involved, as well as the desired results.
- Required participation on process improvements and other initiates as required to improve business needs.
- Maintains confidentiality of client and corporate information and communicate only with appropriate Bayshore personnel.
- Performs other duties as assigned to assist the business as needed.
- Required to be on site 5 days a week at warehouse location in Markham.

**_*This is a contract summer role for summer student*_**

Job Qualification

**QUALIFICATIONS**

**Education**:
Minimum high school diploma or general education degree (GED); some college preferred.

**Experience**:

- Minimum (1) year experience in customer service, data entry, coordination of activities, administrative support functions.
- Working experience in procurement role working with placing Purchase Orders, Managing Inventory and following up with vendors.
- Experience in working in a fast-paced environment.

**Other Skills and Abilities**:

- Excellent customer service skills including excellent oral and written communication skills.
- Skilled in de-escalating issues and concerns as tabled by the customer.
- Team player with the ability to provide clear direction to Picking & Inventory on order needs.
- Excellent organizational skills, able to handle multiple tasks efficiently and effectively.
- Ability to prioritize tasks to ensure deadlines are met.
- Skilled in problem solving and using good judgement to resolve issues.
- Follow all company policies and procedures with respect to order entry, documentation, follow-up and communication to ensure customer satisfaction.

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