Accounting Assistant
5 days ago
**Job Title: Accounting Assistant**
**Responsibilities**:
- **Assist in Accounts Payable and Receivable**: Process invoices, payments, and receipts accurately and in a timely manner. Maintain records of transactions and reconcile discrepancies as needed. Post Medchart and Tracument disbursements on a weekly basis. Enter Most Valuable, TDOT, Tony Mazzagatti and all other monthly invoices and issuing cheques for these invoices. Obtain visa statements from all lawyers and ensure each entry has a file number assigned to the transaction. Enter all lawyers Visa statements and issue reimbursement cheques to each lawyer. Collections, entries, reconciliations and distributions.
- **Data Entry and Record-Keeping**: Enter financial transactions into accounting software or spreadsheets with precision. Maintain organized and up-to-date records of financial transactions, ensuring accuracy and completeness. Issue general cheques for clerks and also go to the bank for daily deposits.
- **Support Month-End Close**: Assist in preparing financial reports and statements for month-end and year-end close. Help ensure compliance with accounting principles and standards.
- **Assist in Financial Analysis**: Provide support in analyzing financial data and generating reports to aid decision-making processes. Assist in preparing schedules and variance analyses as needed.
- **Administrative Support**: Provide general administrative assistance to the accounting department and the firm, such as filing documents, responding to inquiries, back-up reception/file room and performing other clerical tasks as assigned.
- **Billing Support**: To assist with prebills/bills when needed. Review, proofread and prepare pre-bills for billing lawyer’s review and approval. Transferring disbursements when needed. Ensure all billing transactions are included before finalizing which may include but not limited to, Statement of Claim, process server fees, transaction levies, litigation insurance are Bridgepoint loans. Respond to and resolve queries on the billing processes. Work collaboratively with the team to prioritize work and meet predefined deadlines. Understand client billing guidelines and ensure fees coincide with retainer agreement. Provide assistance to others during absences as needed.
- **Cheques**: Drafting Letters (including printing out the correct invoice to attach to the letter for the recipient’s ease of reference). Printing drafted letter, getting letter signed, copying for records and printing envelope. Record postage on the “Mail Postage Folder (each law clerk has one)” so we can record this disbursement in PCLaw. Standard policy is once letters are sent out with cheques, you will provide the copied “pink” version to file clerk who will, on the next day, scan to each clerk’s folder. Then you will go inside applicable clerk folder daily to label those scanned letters according to the content of the letters and filing back to the correct binder of the correct client in Prima Fact.
**Requirements**:
**Education**: A degree in accounting, finance, or related field is preferred. Relevant coursework or certification in bookkeeping is a plus.
**Experience**: Prior experience in bookkeeping, accounting, or related roles is advantageous but not required. Fresh graduates with relevant internships or coursework are encouraged to apply.
**Attention to Detail**: Strong attention to detail and accuracy in data entry and record-keeping are essential for this role.
**Organizational Skills**: Ability to prioritize tasks, manage time effectively, and maintain organized records amidst multiple responsibilities.
**Communication Skills**: Good verbal and written communication skills are necessary for interacting with team members and handling inquiries professionally.
**Proficiency in Software**: Basic proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite, particularly Excel, is desirable.
**Ethical Conduct**: Maintain confidentiality and adhere to ethical standards in handling financial information and transactions.
**Adaptability**: Willingness to learn and adapt to new systems, processes, and responsibilities in a dynamic work environment.
**How to Apply**:
**Job Types**: Full-time, Permanent
**Salary**: $36,980.46-$58,126.53 per year
**Benefits**:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
- Work from home
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Bonus pay
**Experience**:
- Accounting: 1 year (preferred)
- Bookkeeping: 1 year (preferred)
Work Location: In person
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