Athletics and Special Event Coordinator

5 days ago

Toronto, Canada University of Toronto Full time

**Date Posted**:05/28/2024
**Req ID**: 37528
**Faculty/Division**: Faculty of Kinesiology & Physl Ed.
**Department**: Faculty of Kinesiology & Physl Ed
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00042323

**Description**:
**About us**:
**Your opportunity**:
Reporting to the Manager, Events and Marketing and under general direction of the Executive Director Athletics and Physical Activity, the incumbent is a key member of the events, sports information and marketing team. The incumbent coordinates the delivery of all Varsity Blues and high performance events within the policies and guidelines of the University, FKPE and U Sport/OUA. As a member of the events and marketing team, the Athletics and Special Events Coordinator assists with the planning and staging of various Intercollegiate events.

The incumbent engages a staff and student event team, coordinating, training and overseeing the team to ensure event-preparation, on-site supervision and post-event requirements are carried out at the highest possible standards, follow University of Toronto, FKPE, OUA and U SPORTS operating policies and playing regulations.

**Your responsibilities will include**:

- Coordinating the schedule for program and event calendars
- Analyzing client needs and making recommendations on event logistics and options
- Determining logístical details and activities for both in-game and remote events
- Liaising with others to coordinate event set-up, changes and schedules for both on-site and remote events
- Coordinating visual venue set-up, including in-game and virtual lighting and AV requirements
- Coordinating in-game and remote event elements and materials including collaborating on written materials and game outlines
- Liaising with clients and vendors to resolve minorcomplaints and address issues
- Conducting post-event evaluation, analysis and recommendations for changes
- Overseeing, training and providing direction to casual and work study and volunteer staff
- Collecting and submitting payroll documention in a timely manner
- Coordinating the schedule for event staff to ensure coverage for areas of responsibility

**Essential Qualifications**:

- Bachelor's Degree and certificate in event management or acceptable combination of equivalent experience.
- Minimum three years related experience in sport event administration and sport event coordination, preferably in a University or College setting or with a semi-professional or professional sport environment
- Minimum three years related experience overseeing and providing direction to a large staff of casuals, work study students and volunteers
- Experience working in a leadership capacity
- Proficient in in-game production elements includingsponsorship activations, scripting and establishing and executing a run of show
- Experience working in a high paced, deadline driven environment
- Familiarity with OUA and U Sports hosting protocols
- Demonstrated knowledge of spectator sporting events
- Demonstrated commitment to intercollegiate event management
- Proven ability to deliver high quality work in an environment of overlapping, time sensitive tasks
- Proven ability to collaborate and work effectively within a team and independently
- Strong organizational skills
- Ability to exercise discretion and good judgement
- Must have sound understanding and commitment to equity and diversity
- Demonstrated excellence in oral and written communication skills
- Demonstrated commitment to intercollegiate athletic event management, with strong customer service focus
- Demonstrated ability to build relationships with internal and external customers

**Assets (Nonessential)**:

- Proficiency with or ability to learn OUA and U Sports game-day software such as Statcrew, Presto and League Stats
- Experience within physical education, competitive and recreational athletic programs is considered an asset

**To be successful in this role you will be**:

- Accountable
- Multi-tasker
- Organized
- Problem solver
- Self-directed

**Closing Date**: 06/05/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time - evening and weekend work will be required
**Pay Scale Group & Hiring Zone**:
**Job Category**: Athletics

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