Executive Assistant
2 weeks ago
**Mandatory Requirements and Skills**
- Minimum 2 years of Executive Assistant experience
- Proficient with M365 and the Microsoft suite of programs
- Excellent communication and business writing skills are vital
- Strong computer skills, highly organized, have strong attention to detail
- Strong calendar management, scheduling and follow up skills
- Experience with different communication tools (Zoom, Teams, etc.) an asset
- Assertive interpersonal skills that lend themselves to working well with clients and colleagues
- Must be able to think critically (consider all factors and plan for future possibilities)
- Have a proactive attitude with a desire to take ownership of your responsibilities, self-manage and meet deadlines
- Industry related experience working with Boards and/or legal and/or financial services an asset
- Ability to curate information an asset
**Job duties include, but not limited to**:
Meeting Preparation
- Creating agendas, updating documents prior to and after the meeting
- Assigning actions from minutes
Team Support
- Complex calendar management in a busy environment
- Effectively manage competing demands on owner’s time
Client Communication
- Coordinating meetings with varied parameters
- Booking reservations (flights, restaurants, etc.)
- Follow ups
Data Management
- Managing task flow
- Updating and maintaining file documentation
- Knowledge of PIPEDA and protection of private and personal information
Board Management
**Vaction - 3 weeks**
**Application Process**:
**Job Type**: Part-time
Part-time hours: 16-20 per week
**Salary**: From $25.00 per hour
**Benefits**:
- Flexible schedule
- Work from home
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Ottawa, ON K2P 0M6: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Ottawa, ON K2P 0M6
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