Leasing & Administration Coordinator

1 month ago

Waterloo, Canada Activa Full time

**ABOUT ACTIVA**:
Activa is Waterloo Region's largest land developer and home builder. For the last 30 years, we've developed communities for families and individuals to thrive - developing land into vibrant neighbourhoods, building homes designed for real life, and continuing to serve the communities we build long after closing. Waterloo Region is our home, and it's our privilege to help our city take shape.

**WHAT WE PROVIDE**:

- Paid sick days
- Competitive compensation
- Company paid health and dental benefits
- Work-Life harmony
- Strong focus on employee health and well being
- Local Work (*All of our offices and sites are located within the KW Region)

**ROLE SUMMARY**:
Reporting to the Property Management Manager, the Leasing & Administration Coordinator is responsible for supporting the Property Management Manager and Maintenance Staff, in successfully managing the sites in a professional and courteous manner.

**KEY RESPONSIBILITIES**:

- Provide excellent customer service in the leasing role, constantly seeking to minimize vacancies and achieve leasing targeted goals as outlined in the rent up schedules.
- Greet/meet prospective residents and determine their needs and requests for their new rental suite.
- Set up tenant profile in Yardi.
- Collect and ensure all rents are being paid on time.
- Creating letters to tenants regarding various LTB issues. Issuing legal notices to tenants (N4, N5, N6, N7)
- Tracking all rent increases and renewals.
- Provide administrative /leasing duties and support to the Maintenance Staff, and Property Management Manager as requested.
- Ensure rental rates are at market rent by updating market rent surveys monthly.
- Prepare lease agreements and all required documentation in accordance with company procedures.
- Prepare keys and schedule Move-in inspection with future residents.
- Complete and submit Traffic & Leasing reports.
- Provide the workflow of maintenance and administrative duties as directed by the Property Management Manager.
- Manage and maintain accurate database with rent collection/leasing and all other administrative duties as directed by the Property Management Manager
- Manage and maintain work orders - create, receive, close and ensure accuracy.
- Carry out other duties and/or procedures related to the leasing, marketing, rental and administration of suites as may be assigned by the Property Management Manager
- Communicate with team members and Building Managers on an ongoing basis.
- Manage and prepare work plans to address warrantable items.
- Liaise with Maintenance technicians and Contractors to ensure deficiency corrections have been completed.
- Create Field Work orders.
- Ensure Tarion portal is updated monthly.
- Other tasks as required.

**QUALIFICATIONS**:

- Post-secondary degree or diploma in business management considered an asset.
- 1+ years of related experience in the rental/leasing industry
- Strong communication and interpersonal skills
- Exceptional customer service and organizational skills
- Proficient in YARDI (Breeze), Microsoft Office, Excel, Word, Outlook, Internet
- Ability to work a flexible schedule, including evenings and weekends.
- Strong team player and ability to multi
- task in a fast-paced environment
- Must possess valid Driver’s license.
- Must own, properly register and insure own vehicle.
- Have an attention for detail.

**PERSONAL ATTRIBUTES**:

- Excellent written, verbal and time management skills
- Extremely detail-oriented with the highest standards for quality and execution.
- Strong troubleshooting and problem solving abilities.
- Strong planning, coordination and prioritization skills.
- Self-starter who is highly organized, works efficiently, and with mínimal supervision.

If you are self-motivated and are looking for an opportunity to expand your career in a dynamic and enthusiastic environment, you are invited to submit your resume.

Activa is committed to creating an inclusive environment for all individuals. We support the goals of the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation throughout the recruitment process, please contact our Human Resources department.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Application question(s):

- What is your salary/wage expectation?
- Do you have your own vehicle?

**Experience**:

- Property leasing: 1 year (required)
- Yardi: 1 year (required)

Licence/Certification:

- Driving Licence (required)
- Property Register (required)

Work Location: In person

  • Leasing and Administration Coordinator

    6 days ago

    Waterloo, Canada Activa Holdings Inc. Full time

    Role Summary **Company**:Activa **Job Title**:Leasing and Administration Coordinator **Job Type**:Full-Time, Permanent **Reports To**:Property Management Manager **Location**:Waterloo, Ontario Reporting to the Property Management Manager, the Leasing & Administration Coordinator is responsible for supporting the Property Management Manager and...

  • Leasing Coordinator

    3 weeks ago

    Waterloo, Canada CB Canada Full time

    Leasing Coordinator – Competitive Salary – Waterloo, ONThe RoleAre you an experienced Leasing Coordinator looking to take the next step in your career? If so, we have a new challenge for you.We are an alternative   investment and asset management firm that primarily focuses on real estate, looking to appoint a Leasing Coordinator to join our team. This...

  • Leasing Coordinator

    6 days ago

    Waterloo, Canada CB Canada Full time

    Leasing Coordinator – Competitive Salary – Waterloo, ONThe RoleAre you an experienced Leasing Coordinator looking to take the next step in your career? If so, we have a new challenge for you.We are an alternative   investment and asset management firm that primarily focuses on real estate, looking to appoint a Leasing Coordinator to join our team. This...

  • Housing & Leasing Coordinator

    5 days ago

    Waterloo, Canada Campus Living Centres Full time

    **1. Position Summary and Job Magnitude** The Off-Campus Housing Coordinator oversees all aspects of the building operations including: tenant relations, lease signing, office administration, housekeeping, maintenance, finance, and staff development. The Off-Campus Housing Coordinator must possess strong communication skills, both verbal and written, and...

  • Housing & Leasing Coordinator

    7 days ago

    Waterloo, Canada Campus Living Centres Full time

    **Position Summary and Job Magnitude** The Off-Campus Housing Coordinator oversees all aspects of the building operations including: tenant relations, lease signing, office administration, housekeeping, maintenance, finance, and staff development. The Off-Campus Housing Coordinator must possess strong communication skills, both verbal and written, and...

  • Housing & leasing Coordinator

    2 weeks ago

    Waterloo, Canada Campus Living Centres Full time

    1. Position Summary and Job MagnitudeThe Off-Campus Housing Coordinator oversees all aspects of the building operations including: tenant relations, lease signing, office administration, housekeeping, maintenance, finance, and staff development. The Off-Campus Housing Coordinator must possess strong communication skills, both verbal and written, and...

  • Property Leasing Administrator and Office Manager

    1 month ago

    Waterloo, Canada The Westmount Group Full time

    Responsibilities for this position include answering tenant inquiries and leasing questions. Liaising between tenants and management. Coordinating repair requests, move in and move outs, cleaners, painters, appliance deliveries etc. You will be responsible for advertising and showing of units, tenant screening, preparation of leases, rent increase notices,...

  • Leasing Agent

    4 days ago

    Waterloo, Canada HRS Property Management Full time

    Responsibilities: - Conduct property tours and showcase available units to prospective tenants - Respond to inquiries and provide information about the property and leasing terms - Prepare lease agreements and ensure all necessary documents are completed accurately - Collect and process rental payments from tenants - Coordinate move-in and move-out...

  • Leasing Agent

    3 weeks ago

    Waterloo, Canada Terracorp Management Inc Full time

    For over 60 years, TerraCorp Management, a family-owned and operated business based out of London, Ontario, has been developing and managing multi-residential apartment buildings across Southwestern Ontario. As we continue to find success in building and managing quality apartment homes, creating lasting relationships with our residents and community...

  • Leasing Agent

    3 weeks ago

    Waterloo, Canada TerraCorp Management Inc Full time

    For over 60 years, TerraCorp Management, a family-owned and operated business based out of London, Ontario, has been developing and managing multi-residential apartment buildings across Southwestern Ontario. As we continue to find success in building and managing quality apartment homes, creating lasting relationships with our residents and community...

  • Assistant Leasing Manager

    3 days ago

    Waterloo, Canada Accommod8U Full time

    **Position Overview**: The Assistant Leasing Manager carries out the day-to-day functions of developing, nurturing, and managing relationships with prospective and existing tenants regarding growth in market, lease signing, tenant relationship management and brand awareness/promotion. **Primary Responsibilities**: **Tenant Relations and Support**: -...

  • Regional Leasing Specialist

    1 month ago

    Kitchener-Waterloo, Canada Greenwin Corp. Full time

    **Summary**:Our Leasing Specialists are people who make a big impact in many small ways - a friendly smile, a welcoming handshake, a genuine interest in the people walking through the property office door. Our Leasing Specialists create a positive and lasting influence on visitors, prospects and residents, and understand the importance of first...

  • Regional Leasing Specialist

    1 month ago

    Kitchener-Waterloo, Canada Greenwin Corp. Full time

    **Summary**:Our Leasing Specialists are people who make a big impact in many small ways - a friendly smile, a welcoming handshake, a genuine interest in the people walking through the property office door. Our Leasing Specialists create a positive and lasting influence on visitors, prospects and residents, and understand the importance of first...

  • Leasing Representative

    6 days ago

    Waterloo, Canada Killam Apartment REIT Full time

    Killam Apartment REIT (TSX:KMP.UN), is a growth-oriented real estate investment trust which owns, manages and develops multi-family residential properties in Atlantic Canada, Ontario, Alberta, and British Columbia. Killam is focused on maximizing its value and long-term profitability through increasing earnings, expanding the portfolio through acquisitions...

  • Property Administrator

    2 months ago

    Waterloo, Canada JD Development Group Full time

    **Company Overview** We manage upscale rental properties for students living in the Waterloo area who are serious about their academic success. We provide the finest in student rental suites combining affordability with added perks. We are determined to provide the comfortable accommodations and excellent service. **Job Summary** **Key Responsibilities:...

  • Property Administrator

    1 month ago

    Waterloo, Canada JD Development Group Full time

    **Company Overview** We manage upscale rental properties for students living in the Waterloo area who are serious about their academic success. We provide the finest in student rental suites combining affordability with added perks. We are determined to provide the comfortable accommodations and excellent service. **Job Summary** **Key Responsibilities:...

  • Property Administrator

    12 minutes ago

    Waterloo, Canada JD Development Group Full time

    **Company Overview** We manage upscale rental properties for students living in the Waterloo area who are serious about their academic success. We provide the finest in student rental suites combining affordability with added perks. We are determined to provide the comfortable accommodations and excellent service. **Job Summary** **Key Responsibilities:...

  • Administrative Coordinator

    2 weeks ago

    Waterloo, Canada Conestoga College Full time

    **Requisition Details**: - **Job Title**:Administrative Coordinator**: - **Requisition #**:24-0516**: - **Location**: Waterloo - **Department**: School of Applied Computer Science & Information Technology - **Payband**: 09 - **Payband Range**: $76,029.00 - $95,038.00 - **Hours/Week**: 37.5 - **Posting Date**: Friday, May 31, 2024 - **Closing Date**:...

  • Administrative Coordinator

    1 month ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Administrative Coordinator is responsible for providing general administrative support to the School and its faculty members. **Responsibilities**: Expense Claim Preparation - Prepare travel claims and expenditure reimbursement requests for faculty, postdocs, graduate students, and visitors of assigned faculty in compliance with University...

  • Operations Coordinator

    2 months ago

    Waterloo, Canada Terracorp Management Inc Full time

    Do you pride yourself on providing superior customer service? Are you passionate about helping others and being a source for support? Our Operations Coordinator comprises both of these things, into one amazing role! We are currently looking for someone who loves people and has a strong organizational skillset. This role will be the go-to person for support...