Executive Admin Assistant

2 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 54937
Ministry: Technology and Innovation
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Temporary
Scope: Open Competition
Closing Date: April 9, 2024
Classification: Executive Support 2

**Salary**: $2,019.30 to $2,703.49 bi-weekly ($52,703 - $70,561/year)

The Ministry of Technology and Innovation delivers a wide range of crucial programs and services to Albertans and is responsible for the maintenance and protection of the government’s information technology infrastrucuture. The Cybersecurity division is dedicated to proactively identifying and assessing threats to digital assets; protecting digital assets; detecting, responding to and recovering from attacks directed against assets.

**Role Responsibilities**:
As an Executive Support in the Cybersecurity Division, you will play a key role in supporting the Assistant Deputy Minster’s Office. You will serve as a liaison with external stakeholders, internal executive offices and other government Ministries. You will deal with challenging, high-profile issues of sensitive and confidential nature and require a thorough knowledge and understanding of departmental operations, policies and practices.

Your main responsibilities will include:

- Managing administrative operations within an Executive Office. This support will ensure effective and efficient operation of the office, including coordinating information flow and schedules to ensure issues are addressed in a timely manner
- Initiate, assign, monitor and track Action Request responses, ensuring due dates are met
- Review correspondence for accuracy, grammar and proper formatting
- Act as a branch liaison to ensure accurate and timely information is provided to the Executive Office
- Managing business deliverables within changing timelines and with the ability to adapt, prioritize and coordinate those activities
- Build and maintain strong supportive relationships with internal GOA stakeholders and external contacts
- Financial administration
- Records management
- Support the division with general administrative functions such as BERNIE requests for information technology, 1GX (the enterprise resource planning software used by the Alberta Public Service), staffing request coordination and other transactional responsibilities

To be successful in an Executive Support role you will be required to demonstrate:

- A high-level of independent action and thought
- Excellent verbal and written communication skills, including the ability to communicate effectively with offices of government executives and key stakeholders
- Public relations skills - professionalism and diplomacy
- The ability to multitask and organize conflicting priorities with competing deadlines
- Political acumen
- Sound judgement and initiative
- Excellent organizational skills and a keen eye for detail
- An ability to identify and set priorities
- Excellent coordination, planning and prioritization skills to ensure critical operational tasks are completed efficiently and accurately
- Troubleshooting skills that will enable you to solve issues as they arise

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
**Agility -** You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices.
**Drive for Results -** You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations.
**Develop Self and Others -** You have a commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.
**Build Collaborative Environments -** You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes.
**Develop Networks -** You have the ability to proactively build networks, connect with, and build trust in relationships with stakeholders and colleagues.
**Systems Thinking -** You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform and process
**Creative Problem Solving -** You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

**Qualifications**:
High School Diploma and four years progressively responsible related experience; or equivalent as described below.

Equivalency - Directly related education or experience considered on the basis of:

- 1 years of education for 1 year of experience; or
- 1 year of experience for 1 year education

Assets:

- Previous experience supporting an Executive O

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