Receptionist/administrative Assistant

4 weeks ago


Maple Ridge, Canada The Family Education and Support Centre Full time

Register clients in various programs.
- Provide administrative support as needed.
- Manage client database.
- Refer clients to agency programs, community programs, and local resources.
- Assist accounting including with accounts payable data entry.
- Supporting and guiding general agency volunteers.
- Respond to walk in inquiries and consultations.
- Carry out updates to website and social media platforms.
- Promote programming including creation of seasonal program guide and social media postings.
- Monitor building upkeep and be the first point of contact for tenants and any building related issues, including outside of normal working hours.
- Coordinate and schedule appropriate personnel including but not limited to snow removal, pest control, plumbers, handymen.
- Manage, keep records, and distribute appropriate keys to staff members. Provide building orientation, including alarm panel instructions, for keyholders.
- Be equally responsible for building security.
- Excellent skills in Microsoft 365 including Word, Excel, PowerPoint, and Outlook
- Knowledge and proficiency in Sage Accounting and/or Payworks would be an asset.
- Demonstrated ability to work with diverse populations including Newcomers to Canada and, Indigenous people.
- Effective Social Media Skills
- Effective interpersonal skills including compassionate and respectful communication.
- Ability to pay attention to detail.
- Ability to communicate effectively both verbally and in writing in English.
- Ability to work effectively with the multi-disciplinary team and be a self-starter.
- Ability to manage program budgets.
- Ability to deal effectively in conflict situations.
- Ability to exercise sound judgement.
- Ability to organize work and establish workload priorities in collaboration with others.
- Ability to take initiative.
- Ability to work independently and in collaboration with others.
- Ability to work within a team and promote a team environment.
- Post Secondary qualification in relevant area: administration, office management, social services.
- Post Secondary qualification in bookkeeping/accounting OR
- Combination of education and experience appropriate for the position.

**Job Types**: Part-time, Permanent

**Salary**: $21.15 per hour

Expected hours: 30 per week

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:

- Maple Ridge, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (required)

**Experience**:

- Administrative: 2 years (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2024-03-29
Expected start date: 2024-04-01



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