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Administrative Team Member

1 month ago

Barrie, Canada Linear Transfer Automation Inc Full time

The Administrative Team Member is a cross-functional role, responsible for performing all accounting functions in areas of Accounts Receivable and Accounts Payable, data entry, and related duties. The Administrative Team Member will also administer claims, refunds, adjustments, sorting and filing documents after posting, and any other accounting transactions related to A/R and A/P management. The position involves diplomatic interaction with customers and vendors to provide billing information and support to facilitate swift payment of invoices. Travel coordination during work hours and on-call after hours will also be covered by the Administrative Team Member.

Core Competencies
- Customer/Vendor Focus
- Communication
- Energy and Stress Management
- Team Work
- Quality Orientation
- Problem Solving
- Accountability and Dependability
- Operating Equipment
- Ethics and Integrity

Role and Responsibilities
- Customer order entry and billing
- Vendor invoice reconciliation and entry
- Bi-weekly cheque run
- Contact customers to secure payment information, address disputes, and/or provide necessary backup and documentation as required until the full debt is closed
- Arrange for payment of outstanding and late accounts; escalate transfer to proper authorities as necessary
- Recognize improper billing through research and rectify if possible. Investigate collection problems and advise customers on corporate A/R policies and procedures
- Form collection strategies to mitigate customer objections to making timely A/R payments
- Maintain accurate customer and vendor files with all applicable correspondence and report to Management on status as required
- Build working relationships with internal departments to resolve customer/vendor disputes in a timely manner
- Ensure the strict confidentiality and privacy of financial transactions as they relate to the organization and its customers/vendors
- Investigate and resolve billing discrepancies or misapplied cash transactions
- Corporate credit card reconciliation and payment
- Employee expense Report Processing
- Receptionist duties
- Travel arrangements for employees
- Assist Purchasing and Materials Management as requested
- Assist the Controller as requested

Qualifications and Education Requirements
- High School Diploma or GED required
- Business Diploma and asset
- 3+ years accounting experience
- Demonstrated ability to accurately calculate, post, correct, and manage accounting records
- Must possess a high level of moral judgment, for handling confidential information and monetary transactions
- Able to perform simple to moderate accounting reconciliations
- Strong diplomatic, negotiation, and conflict resolution skills to handle late payments and delinquent accounts
- Effective attention to detail and a high degree of accuracy
- Strong work ethic and positive team attitude
- Excellent teamwork and team-building skills
- Able to effectively communicate both verbally and in writing
- Strong problem-solving identification and problem resolution skills
- High level of proficiency with Microsoft Office productivity suite
- Proficient in ERP and Accounting systems software

**Job Types**: Full-time, Fixed term contract

**Salary**: $25.00-$28.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday
- On call
- Overtime

Supplemental pay types:

- Overtime pay

Work Location: In person

Application deadline: 2023-10-27
Expected start date: 2023-12-04

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