Document Controls Specialist

1 month ago

Thornhill, Canada AECOM Full time

**Company Description** Work with Us. Change the World.**

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.
**Job Description** Document Controller, Ottawa, ON.**

AECOM is seeking a Document Controller to join our team in Ontario. AECOM is pleased to offer a flexible work environment. This position could be based out of Treaty 7 and Metis Nation of Alberta Region 3, Calgary, AB; Treaty 6, Metis Nation of Alberta Region 4 Edmonton, AB; Treaty 5, Manitoba Metis Federation Winnipeg, MB; un-ceded Anishinabe Algonquin territory, The Metis Nation Ottawa, ON or Treaty 6, Metis Nation Saskatchewan Saskatoon, SK with opportunities for hybrid and remote work meant to accommodate you

Learning, working and living. Together.

AECOM is committed to supporting Indigenous communities through the work we do and the role we play as a global infrastructure leader. This commitment includes respectful engagement with Indigenous Peoples, governments, businesses and lands.

The ideas, experiences, innovations and forward-thinking solutions that Indigenous youth carry, align with AECOM’s values of building better communities for tomorrow. We are invested in walking with Indigenous peoples and communities to deliver on infrastructure projects and building economic reconciliation together.

How will we succeed? By relying, on the talents of the next generation and blending western and indigenous ways of building and working together.

The job incumbent will be responsible for sending, receiving, distributing, circulating, tracking, expediting and archiving all official project documents to, from and within the company using SharePoint, Aconex or other specified EDMS.

The Document Controller is also responsible for assisting in the implementation and management of the Document Management System, while providing the supported projects and company and external stakeholders with quality assurance measures.

**KEY RESPONSIBILITIES**

Create and maintain Document Management Systems including library distributions and participant matrix.

Ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner.

Facilitate workflow of information and communication between clients, vendors, subcontractors and staff; for various projects

Organize necessary filing and archiving of technical documents.

Configuring SharePoint systems to specified requirements.

Assist in the coordination of documentation processes including creating automatic business workflows through SharePoint Online and Power Automate.

Manage and maintain templates and information on project servers.

Drive improvements and efficiencies in our data management systems & processes

Participating in other document control initiatives or data management tasks under the direction of the functional team lead

Construction Project Administration

Technical Document Control

Development of Corporate Standards and Documents

Management of Corporate Document Data Base and File Life-Cycles

Coordinating of RFI, RFR and Inspection Activities

Record management and document retention scheduling

Developing, and conducting internal project and process audits

Preparation for ISO 9001:2008 external audit

Developing Standard Operating Procedures including guides and templates

Tracking of Key Performance Indicators

Generating and maintaining BOMs of newly designed equipment
**Qualifications** Minimum Requirements**

Working knowledge of Document Control software EDMS specifically SharePoint Online, BIM 360/ACC and industry standard EDMS methodologies.

Experience managing in a DC team environment.

**Preferred Qualifications**

Experience with EDMS systems including, SharePoint Online, BIM 360/ACC, Unifier, Oracle Aconex, Prism Contruent, and MS Power Platform including PowerAutomate, PowerApps and PowerBI.

Strong computer skills (MS Word, Excel, PowerPoint, Access, Adobe and Outlook)

Experience with Technical Document Control Management software Share Point, BIM 360/ACC, Unifier, JD Edwards, Documentum EDMS, Aconex EDMS, SAP, PrismDocs, CRM, ERP, Oracle, P

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