Coordinator, Accounts Receivable

2 weeks ago

Montréal, Canada Air Canada Vacations Full time

**Job Brief**:
Coordinate and organize the operational activities of the Accounts Receivable department / Coordonner et organiser les activités opérationnelles du service des comptes débiteurs.

POSTE: COORDONNATEUR - COMPTES DÉBITEURS

SERVICE: Finances

EMPLACEMENT: Montréal, Québec

DESCRIPTION D’EMPLOI : Coordonner et organiser les activités opérationnelles du service des comptes débiteurs.

**RESPONSABILITÉS**:

- Effectuer le rapprochement mensuel et produire des factures.
- Traiter les paiements, les ajustements, les chèques sans provision, les chèques retournés, les remboursements et les frais de carte de crédit aux comptes des clients.
- Valider et ajuster les entrées de fonds aux dossiers des clients, selon les besoins, y compris les ajustements de factures.
- Exécuter et superviser les activités de recouvrement effectuées par les employés du service des comptes débiteurs.
- Préparer et produire des rapports périodiques à l’intention des parties prenantes internes et pour les activités de recouvrement effectuées par les employés du service des comptes débiteurs.
- Agir en tant que personne-ressource pour aider à répondre aux demandes régulières et ad hoc d’informations et de rapports concernant les soldes impayés et les paiements des clients.
- Effectuer l’examen et l’analyse du journal des ventes sur une base mensuelle dans le cadre des activités de clôture mensuelle.
- Gérer les activités de recouvrement difficiles des comptes débiteurs en situation précaire.
- Déléguer et surveiller la charge de travail assignée aux subordonnés directs.
- Maintenir et mettre à jour les fiches de production automatique du registre principal de l’entreprise (« Agency Master Records »).
- Effectuer l’écriture de journal et fournir les documents justificatifs aux rapports financiers afin d’assurer une tenue de registre adéquate.
- Tenir à jour la procédure de documentation et mettre en œuvre de nouvelles procédures et politiques pour la fonction des comptes clients.
- Fournir des recommandations pour améliorer les politiques et les processus.
- Agir en tant que superviseur suppléant en cas d’absence.
- Effectuer d’autres tâches à la demande du supérieur immédiat.

CONNAISSANCES ET APTITUDES REQUISES:
**Formation/certification**
- Diplôme d’études collégiales (DEC) en comptabilité

**Expérience**
- Connaissances générales en comptabilité avec au moins deux (2) ans d’expérience dans un service de comptes débiteurs ou l’équivalent;
**Compétences**
- Maîtrise du français et de l’anglais, à l’écrit et à l’oral;
- Souci du détail, organisation et respect des délais;
- Collaborer avec des intervenants internes et externes;
- Expérience en supervision des tâches dans une équipe, un atout;
**Compétences et connaissances techniques**
- Connaissance de la suite Microsoft Office (Word, Excel, PowerPoint).
- Connaissance du logiciel d’exécution des finances de Vacances Air Canada, un atout.

//////////////////////////

TITLE: COORDINATOR, ACCOUNTS RECEIVABLE
DEPARTMENT: Finance
LOCATION: Montreal, QC
SCOPE: Coordinate and organize the operational activities of the Accounts Receivable department.

**MAIN RESPONSIBILITIES**:

- Responsible for:

- Monthly reconciliation and issuance of invoices;
- Process payments, adjustments, NSF's, returned cheques, refunds, and credit card charges to customer accounts;
- Validating and adjusting cash receipts to customers files as required, including invoice adjustments;
- Performing and overseeing collection activities performed by Accounts Receivable employees;
- Preparation and issuance of periodic reports to internal stakeholders and for collection activities performed by Accounts Receivable employees;
- Act as a point of contact to assist with regular and ad-hoc information and report requests relating to outstanding customer balances, payments;
- Performing review and analysis of the Sales Journal on a monthly basis as part of monthly closing activities
- Handle escalated customer accounts for difficult collection activities;
- Delegating and monitoring workload assigned to direct reports;
- Maintaining and updating auto-release Agency Master Records;
- Performing journal entries and provide supporting documentation to financial reporting to ensure adequate record keeping;
- Maintenance of procedure documentation and implementation of new procedures and policies for the accounts receivable function;
- Provide recommendations to improve policies and processes;
- Acting as backup supervisor in times of absence;
- Perform other tasks as required by immediate superior.

**REQUIREMENTS**:
**Education/Certification**
- D.E.C. or college diploma in accounting

**Experience**
- General accounting knowledge with at least two (2) years experience in an Accounts Receivable department or equivalent;
**Competencies**
- Fluent in both French and English, written and oral;
- Attention to

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