Administrative Assistant

3 weeks ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
Are you looking for a challenging and rewarding administrative position where you can utilize your organizational, communication, and time management skills? Do you have experience providing administrative support to high level academic clinicians and research physicians in a busy work setting? If you are looking for an opportunity to contribute to the amazing care that SickKids provides, then we have a position for you

We are currently looking for an experienced Administrative Assistant to join the Division of Adolescent Medicine to provide administrative support for 2 to 3 physicians, coordinating all aspects related to their administrative, education, research, and finance needs.

**Here¿s What You¿ll Get To Do**

**Administration**:

- Handle incoming inquiries (written & verbal)
- Maintain physicians¿ calendars and coordinate travel arrangements
- Booking in person/virtual routine and complex meetings/appointments, prioritizing requests for meetings as well as on-site event coordination
- Process physicians¿ memberships and renewals
- Arrange meeting rooms, catering, audio visual and other equipment for meetings/events
- Provide administrative support to committees and rounds
- Attend meetings, take and transcribe minutes
- Prepare reports, documents, letters, spreadsheets, presentations, some of which may be confidential/sensitive in nature
- Support manager with special projects
- Pick up/deliver mail, process incoming faxes, print documents as required

**Clinical**
- Retrieve data from various sources and provide clinic/patient related support
- Organize and coordinate clinic schedule cancellations and on-call schedules; updates systems and calendars as required
- Process patient letters, forms and other patient-related materials

**Academic/Education**
- Update and keep physicians¿ curriculum vitae, CCV and biosketches current
- Prepare and maintain teaching dossiers
- Record and track books, chapters, funding and awards for academic year
- Prepare documents and provide support to physicians during annual and triennial review process, and academic promotions

**Research**
- Conduct literature searches and pull articles as required
- Assist with journal articles, poster presentations and abstracts
- Maintain reference and citation databases
- Provide assistance to physicians with research projects

**Financial**:

- Process deposits, transfers and invoice payments

**Here's What You'll Need**
- Post secondary degree/diploma in business or office administration or a combination of education and experience
- Minimum 1 year of related experience in a healthcare environment
- Experience using Adobe Professional and Endnote
- Exceptional interpersonal, oral and written communication skills
- Proven ability to prioritize work in an efficient and organized manner
- Highly developed analytical, evaluative and problem solving skills
- Demonstrated high level of judgment, tact and diplomacy in interacting with a wide variety of internal and external partners
- Ability to work well independently, as well as, in a team environment
- Ability to work in a fast paced work environment with many interruptions and multiple priorities
- Demonstrated commitment and actions in advancing equity, diversity, and inclusion objectives

Permanent, Full time Hybrid

**Our Commitment to Diversity**:
The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

**How to Apply

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