Administrative Assistant

2 weeks ago

Edmonton, Canada NAIT Full time

**NOTE**:This is an on campus position at our Main campus store at NAIT where you will work predominately Monday to Friday, 8:00am - 3:45pm (some flexibility will be required during our back to school intakes with evening and weekend support).**

**Key Responsibilities**:

- Support the Management Team and departmental leadership teams in a variety of areas related to the operations, student success, and the NAIT community.
- Work with colleagues, NAIT departments, and external partners to facilitate departmental communication and messaging, such as desktop publishing for marketing materials, team handbooks and newsletters
- Process and administer functions and services related to office management and special programs operated by shop AT NAIT (i.e., leading sponsored student accounts administration).
- Support the area’s marketing team in creating, organizing, and delivering high-energy, customer-focused promotions.
- Greet office visitors and assist with inquiries in a welcoming and professional manner.
- Join the team in offering an excellent experience for students and the NAIT community, giving added hands-on support during rush, intakes, and special store promotions.
- Supporting reporting standards (i.e., safety reports and other audit reports)
- Weekly upkeep and overview of our website content for accuracy and ease of shopping
- Develop and maintain shop AT NAIT’s social media (Facebook, Instagram, Twitter, and TikTok) content in collaboration with the Digital Media Specialist
- Monitor and engage with followers on social media, including responding to relevant messages and comments and provide social customer service
- Design and produce posters, social media graphics, etc.

**Skills & Abilities**:

- A positive attitude with excellent skills in teamwork, customer service, resourcefulness, and communication.
- Strong attention to detail, while often working under tight timelines
- The capacity to organize and administer a number of projects in tandem with daily responsibilities, and model flexibility in a dynamic work environment.
- An aptitude for social media platforms and computer software programs, including fluency in MS Office
- Thorough training and knowledge of Adobe Creative Cloud Suite (Photoshop, Illustrator) and Canva.
- Use of good judgement and discretion in the administration and prioritization of tasks and projects.

**Qualifications**:

- High school diploma with post-secondary education, preferably in office administration.
- Experience managing social media channels and developing engaging content as part of an organizational strategy
- Must have experience or education related to marketing, communications, or design.
- An equivalent combination of education and experience may be considered.

**Remuneration**:$1,656.33 - $2,138.51 bi-weekly, plus a comprehensive benefits package (classification - Administrative Support IV).
- This position is covered by the AUPE (Alberta Union of Provincial Employees) Collective Agreement._

**About NAIT**

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers for 11 consecutive years. Developing an engaging, supportive and rewarding work culture is something we take seriously. We know that people are our biggest asset - they are what makes NAIT a great place to work.

At NAIT, you are part of a community that makes a difference in the lives of students, staff and industry clients and partners. The NAIT culture reflects our shared values of respect, collaboration, celebration, creativity and accountability. We are committed to equity, diversity and inclusion and are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada.

**What we offer**

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition and work-life balance.

Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.

**Health and safety**

NAIT continues to encourage everyone coming to our campuses to be fully vaccinated against COVID-19 and to get their booster shots as soon as they are eligible. Vaccination against COVID-19 remains the best way to prevent severe illness and death, and third doses can boost immunity to improve protection and limit spread.

**Additional requirements**

Applicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS)

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