Executive Assistant, Finance

23 hours ago

Toronto, Canada The Cadillac Fairview Corporation Ltd Full time

**Role impact**:
Reporting to the Senior Vice President, Finance, this role will support the office of the SVP Finance and its leadership team in administrative and business functions including preparing and distributing documentation, meeting minutes and reports, calendar management, organizing travel and team events, processing expenses and invoices and other departmental tasks.

**What you will deliver**:

- Calendar management for SVP, Finance and Senior Directors on the team, including travel arrangements for executive and team members. Organize complex calendars and schedules; resolving any scheduling issues
- Assist in the preparation of quarterly materials sent to the Audit Committee and Board of Directors
- Work with external auditor to assist in the coordination of audits and meetings
- Complete expense reports, process invoices/wire payments and providing timely resolution to invoicing and receiving discrepancies
- Organize team events and socials, including Social and Wellness activities
- Draft and prepare correspondence and team communications
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the department
- Coordinate and schedule regular team meetings and cross departmental meetings, including the preparation/distribution of minutes
- Maintain Time & Attendance records for the department
- Organize and maintain departmental filing system (electronic and physical) as per Cadillac Fairview's File Classification and Retention Policy
- Prepare documents for signature and provide support in signing process
- Provide and maintain courteous, professional and efficient service to internal and external contacts by responding to requests for information in a timely manner or redirecting inquiries beyond own scope of expertise in order to maintain good levels of customer service
- Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
- Manage sensitive matters with a high level of confidentiality and discretion
- Identify issues that have potential to negatively impact the effectiveness of the department and research and recommend possible solutions to SVP in order to ensure department runs at optimum efficiency
- Coordinate mail and cheques for Finance Leads as required

**What your strengths are**:

- Strong verbal and written communication skills
- Excellent writing and proof-reading skills
- Knowledge of the industry and related technology
- High attention to detail and strong organizational skills
- Ability to collaborate, consult and build strong stakeholder relationships across all levels of the organization
- Strong financial and business acumen
- High computer literacy with advanced working knowledge of Word, Excel, PowerPoint and Visio
- Ability to function well in a high-paced environment and perform additional duties as assigned
- Ability to work under pressure and with deadlines
- Ability to exercise a high level of sound and independent judgment, reasoning, and discretion
- Proactive, analytical, and an effective decision-maker
- Professional, approachable, and responsive, with a positive work attitude
- Proven ability to operate independently with initiative and mínimal direction

**What you need to succeed**:

- Grade 12 or equivalent. Post-secondary education an asset.
- Minimum 5 years related work experience, with minimum 2 years supporting an Executive leader
- Proven experience as an Executive Assistant or other relevant administrative support experience

**Why you should join us**:
At Cadillac Fairview we have been transforming communities for over 50 years. We are so much more than our properties. We are building leaders at all levels. We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development. We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Imagine a place where you can make a difference

At CF our everyday actions and critical business decisions are guided by our CF Values. Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.

**Are you someone who believes in our values?**
- **Aim Higher** - we strive to exceed expectations
- **Own Your Expertise** - we empower ourselves and each other
- **Collaborate Effectively** - we bring the right people together to get the right results
- **Engage with Empathy** - we objectively consider the needs of others
- **Embrace Change** - we drive, learn from, and adapt to change

At CF you’ll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected. **We’re ready to meet you there - are you?

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