Administrative Assistant Ii

4 weeks ago

London, Canada London Health Sciences Centre Full time

**Posting Period**:
Open: May 16, 2024

Deadline: May 22, 2024

Non-Union

**Department Name**:
**Medical Affairs**

This role provides administrative support to the Department Site Lead, located at University Site. This role is accountable for the coordination and delivery of a range of administrative initiatives, including maintaining the site lead's calendar, schedule meetings, take minutes and support/organize noon teaching. In addition, this role supports the Appointment & Promotion Committee for the Department. This role is a key contact at University for the Department's Site lead, for both clinical and teaching responsibilities.

**Area of Assignment: Medical Affairs***
- Status: Regular Full-Time
- Hours of Work: 37.5 hours per week
- Rate of Pay: $ 28.16 - $35.21

**Who you Are**:

- You are self-aware of own assumptions, values, strengths and limitations
- You manage and develop self while modeling qualities such as curiosity, honesty, integrity, resilience, and confidence
- You are learning agile and have a learning orientation toward mistakes
- You achieve results and thrive in a fast -paced, high change environment
- You contribute to an environment of collaboration, cooperation, connections, partnerships and networks

**Qualifications**:
**What you bring***
- Successful completion of two-year Diploma in Medical, Executive or Office Administration, or equivalent (as acceptable by the Hospital); Undergraduate degree preferred
- Minimum three (3) years of relevant, recent administrative assistant experience, preferably in a Health Care setting
- Demonstrated computer skills including Microsoft Office (Word, Excel, PowerPoint, OneNote), PeopleSoft, WorkBrain, and Internet/Intranet and basic knowledge of Visio
- Demonstrated ability for effective listening, recording confidential meetings and transcribing minutes for review and distribution
- Demonstrated ability to organize schedules including the evaluation & reprioritization of schedules when unexpected priorities arise and independently follow-up on action items, maintain calendars, coordinate travel arrangements and expense reports, maintain files, and prepare correspondence and other presentation materials
- Demonstrated ability to maintain confidentiality and demonstrate sound judgement regarding sensitive matters
- Demonstrated strong attention to detail and ability to process information with high levels of accuracy
- Demonstrated well-developed service-based interpersonal and communication skills, in person, in writing and by phone
- Demonstrated proficiency in problem solving and decision making
- Demonstrated ability to work independently, accurately and in a well-organized manner using project management skills
- Demonstrated ability to organize work environment and respect deadlines while maintaining flexibility and adaptability to change
- Demonstrated practice and commitment to the principles of patient and family centered care
- Demonstrated practice and commitment to patient and staff safety at LHSC
- Demonstrated practice and commitment to LHSC's purpose, vision, and values
- Demonstrated ability to attend work on a regular basis

**Immunization Requirements**:
Before beginning employment at LHSC, all new hires will be required to:

- Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox), Hepatitis B, Tetanus/ Diphtheria/Polio; Meningitis;
- Provide documentation of the Tuberculosis skin testing (two step); Provide proof of Health Canada-approved COVID-19 vaccination reflective of Ontario Health’s current definition of being fully vaccinatedAs part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process.

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