Executive Assistant
3 weeks ago
**Purpose**:
The York University Office of the Ombudsperson is a confidential, impartial and independent resource for University Community members (students, faculty and staff) to receive advice and guidance about their university-wide concerns and complaints regarding university policies, procedures and decision-making structures. The Office may conduct an inquiry of concerns and complaints working with those in authority and providing recommendations with a view to remedying an individual situation or a systemic concern. Committed to the principles of equity, diversity and inclusion, the Office of the Ombudsperson assists members of the university community to explore and evaluate options, and to determine an appropriate course of action with an aim to resolving concerns and complaints before they escalate. The office operates with an understanding that the successful resolution of complaints contributes to the development of a supportive and inclusive environment for all students, staff, and faculty across the University. The office interacts with all levels of university administration including Associate Deans, Program Directors and Deans. Reporting to the University Ombudsperson, the Executive Assistant and Intake Coordinator, Office of the Ombudsperson is responsible for managing the administrative operations of the office, including scheduling and correspondence, triaging incoming requests for assistance/advice, budgeting and case tracking activities. The Executive Assistant and Intake Coordinator provides daily support to the Ombudsperson, assisting with scheduling and correspondence with students, staff, faculty and leadership of the University which includes sensitive information and requiring consideration use of initiative, tact, diplomacy, discretion and excellent judgment. The Executive Assistant will compile statistical information of the concerns/complaints to meet the reporting requirements of the office and assist in the production of annual reports of the office. Additional responsibilities include the completion of complex administrative duties and providing support for specific projects of the Office.The Executive Assistant assesses the importance and urgency of issues or problems that arise, addresses issues, or alerts relevant leadership of potential problems or conflicts. The Executive Assistant maintains a commitment to supporting the equity, diversity and inclusion goals of the Office of the Ombudsperson and the University.
**Education**:
Post-secondary diploma in a relevant field.
**Experience**:
Minimum 4 years of related experience providing executive and administrative support as well as office management support within a senior level office environment.
Work experience in a university environment, specifically working with students or support or advisory role or position.
Experience with conflict resolution and problem solving.
**Skills**:
Knowledge
Knowledge of university's settings and governance structure including policies, regulations and decision-making structures.
Knowledge of general office procedures and practices.
Knowledge of financial administration including reporting, budget analysis, preparation and monitoring.
Knowledge of case management software and administration software.
Knowledge of accounting practices and the ability to perform financial duties. Ability to analyze financial data and generate financial statements, budgets and reports.
Good planning and organizational skills with ability to prioritize workload and meet timelines.
Good problem identification and conflict resolution skills.
Good written and oral communication skills.
Skilled in proofreading, editing, and maintaining attention to detail.
Ability to provide excellent service to the community and deal courteously and effectively with people at all levels.
Demonstrated tact and diplomacy in responding to emotional or demanding individuals.
Planning/Organization. plans, organizes and prioritizes work to meet established deadlines and standards in a fast-paced environment.
Analytical, interpretive and problem solving: Ability to examine a number of alternative possibilities and arrive at the best solution.
Ability to communicate in French written and verbal is preferred
**Additional Notes**:
- **Compensation**:
York's CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.
***
**York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportun
-
Executive Assistant
1 month ago
Toronto, Canada FF Systems Full time**Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...
-
Executive Assistant
1 month ago
Toronto, Canada Revenue Management Labs Full time**Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...
-
Executive Assistant
3 days ago
Toronto, Canada Shiplake Properties Full timeThe Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...
-
Executive Assistant
1 week ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their...
-
Executive Assistant
7 days ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their...
-
Executive Assistant
7 days ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACT TORONTOHave you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team....
-
Executive Assistant
7 days ago
Toronto, Canada MADISON HOMES HOLDINGS Full timeGeneral Description: The Executive Assistant is responsible for performing a variety of administrative tasks and assisting the Vice President, High Rise and Vice President, Low Rise Communities. Primary Responsibilities: - Maintaining executives’ calendars, including adding events, rescheduling appointments, and providing daily briefings - Preparing and...
-
Executive Assistant
1 day ago
Toronto, Canada York University Full time**Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....
-
Executive Assistant
7 days ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...
-
Executive Assistant
6 days ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...
-
Executive Assistant
4 days ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...
-
Executive Assistant
1 week ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...
-
Executive Assistant
1 week ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to...
-
Executive Assistant
2 weeks ago
Toronto, Canada MT Talent Full timeOverview: We are hiring on behalf of our esteemed client who is seeking a Rockstar Executive Assistant to partner with one of their top Executives. Job Description: As an Executive Assistant, you will play a crucial role in supporting executive functions and facilitating smooth operations within the company. This position requires flexibility, as...
-
Executive Assistant
4 weeks ago
Toronto, Canada TD Bank Full time**TD Description** Stay current and competitive. Carve out a career for yourself. Grow with us. **Department Overview** As Executive Assistant to the Head of Interest Rate Trading, this role will provide dedicated business office and administrative support. The nature of the tasks and activities may vary in scope and complexity and generally requires...
-
Executive Assistant
3 weeks ago
Toronto, Canada Moxy Management Full timeFully Remote Executive Assistant Starting Salary: US$15 per hour Schedule: Monday to Friday, 9:00 AM - 5:00 PM PST Moxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our...
-
Executive Assistant
3 weeks ago
Toronto, Canada Moxy Management Full timeFully Remote Executive Assistant Starting Salary:US$15 per hour Schedule:Monday to Friday, 9:00 AM - 5:00 PM PSTMoxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our clients...
-
Executive Assistant
3 weeks ago
Toronto, Canada Moxy Management Full timeFully Remote Executive Assistant Starting Salary: US$15 per hour Schedule: Monday to Friday, 9:00 AM - 5:00 PM PST Moxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our...
-
Executive Assistant
3 weeks ago
Toronto, Canada Moxy Management Full timeFully Remote Executive Assistant Starting Salary: US$15 per hour Schedule: Monday to Friday, 9:00 AM - 5:00 PM PST Moxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our...
-
Executive Assistant
3 weeks ago
Toronto, Canada Moxy Management Full timeFully Remote Executive AssistantStarting Salary:US$15 per hour Schedule:Monday to Friday, 9:00 AM - 5:00 PM PSTMoxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our clients...
