Advancement Officer

2 months ago

Toronto, Canada St. Clement's School Full time

St. Clement’s School is currently looking for an Advancement Officer, Database and Administration to join our team on a contract basis commencing in _November 2024 through to June 2026_. Reporting to the Associate Director, Advancement, this is an opportunity to join a dynamic team while leading all Advancement database services, and building experience in fundraising and Advancement administration.

**KEY RESPONSIBILITIES**
- Database Management and Administration_
- Manage all aspects of the Advancement database (Raiser’s Edge NXT) including: data entry and integrity; use of global functions; production of queries, exports and reports, and maintenance of database policies and procedures; and, in collaboration with IT, software updates and system access;
- Timely and accurate entry of donations and preparation of tax receipts, thank-you letters, pledge reminders, and donor acknowledgements;
- Generate analytics to support the strategic direction and decision making of the Advancement team;
- Prepare mailing lists for donor communications;
- Work collaboratively with the Finance Department; prepare batch deposits, monthly/yearly reconciliations, receipt reports, and support annual audit requests;
- Maintain accurate moves management records across programs;
- Ensure that requests for information from donors and prospects are addressed quickly, and accurately, and that all pertinent information is recorded; and
- Liaise with alums, donors, students, staff, families, and other stakeholders to foster relationships and gather relevant information for the database.
- Administrative Assistance and Support_
- Provide accurate, responsive, and professional administrative support as needed;
- Assist in the implementation of personalized cultivation, solicitation, and stewardship plans for prospective donors, preparing relevant materials such as briefing memos, meeting materials, and donor correspondence;
- Proactively track constituent moves through the stages of fundraising, understand what actions are to be taken with key prospects, and prompt relationship managers to complete actions;
- Work with the Advancement and Campaign teams to: ensure prospect/donor files in Raiser’s Edge are always up-to-date and that donor touchpoints and next steps are documented; pull queries and reports and compile information to support the Advancement and Campaign team’s goals and needs; coordinate recognition opportunities by managing and monitoring relevant databases, and working with internal stakeholders, donors, and vendors;
- Schedule and coordinate logistics for meetings and tours while serving as the point of contact for the Campaign team;
- Coordinate complex calendars, meetings, appointments, and events;
- Occasional evening and weekend work required; and
- Other related duties as assigned.

**QUALIFICATIONS, EXPERIENCE, AND ATTRIBUTES OF OUR IDEAL CANDIDATE**
- Post-secondary education in a related field; certificate or training in business administration, fundraising, or database management is an asset;
- Demonstrated high levels of trust and integrity, and excellent attention to detail;
- Superior organizational and project management skills;
- Approachable and collaborative work style, exceptional interpersonal skills, and a strong professional presence;
- Resourceful and flexible with strong research, problem-solving, and time management skills;
- Working knowledge of CRA tax receipting requirements;
- Ability to communicate the vision and key message of SCS to the community; and
- Criminal record check is required as a condition of employment.

**COMPENSATION AND BENEFITS**

The salary range for this position is between $65,000 - $70,000 per annum, in addition to a comprehensive benefits plan and generous vacation time.

**DIVERSITY & EQUAL OPPORTUNITY**

St. Clement’s School is committed to diversity, equity, and inclusion. We value each community member’s identity and well-being. Together, we learn and grow by embracing multiple perspectives, experiences, and cultures. Our differences are our strengths.

**ABOUT OUR SCHOOL**

Founded in 1901, St. Clement’s School is one of Canada’s leading independent schools for girls. We’re a close-knit, dynamic community of approximately 470 students from Grade 1-12 who live, learn, and grow together under one roof. St. Clement’s is recognized for its longstanding commitment to academic rigour and excellence in a small, nurturing environment. At SCS, every student is known and valued.

We offer a competitive compensation and benefits package. We support and encourage ongoing professional development and leadership opportunities. To learn more about our career opportunities, please visit our website at.

**HOW TO APPLY**

We regret that only those selected for an interview will be contacted.

**Job Types**: Full-time, Fixed term contract
Contract length: 18 months

Pay: $65,000.00-$70,000.00 per year

**Benefits**:

- Commuter benefits
- Company events
- Compa

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