Advancement Officer

6 days ago

Toronto, Canada St. Clement's School Full time

St. Clement’s School is currently looking for an Advancement Officer, Database and Administration to join our team on a contract basis commencing in November 2024 through to June 2026. Reporting to the Associate Director, Advancement, this is an opportunity to join a dynamic team while leading all Advancement database services, and building experience in fundraising and Advancement administration.
KEY RESPONSIBILITIES
Database Management and Administration
Manage all aspects of the Advancement database (Raiser’s Edge NXT) including: data entry and integrity; use of global functions; production of queries, exports and reports, and maintenance of database policies and procedures; and, in collaboration with IT, software updates and system access;
Timely and accurate entry of donations and preparation of tax receipts, thank-you letters, pledge reminders, and donor acknowledgements;
Generate analytics to support the strategic direction and decision making of the Advancement team;
Prepare mailing lists for donor communications;
Work collaboratively with the Finance Department; prepare batch deposits, monthly/yearly reconciliations, receipt reports, and support annual audit requests;
Maintain accurate moves management records across programs;
Ensure that requests for information from donors and prospects are addressed quickly, and accurately, and that all pertinent information is recorded; and
Liaise with alums, donors, students, staff, families, and other stakeholders to foster relationships and gather relevant information for the database.
Administrative Assistance and Support
Provide accurate, responsive, and professional administrative support as needed;
Assist in the implementation of personalized cultivation, solicitation, and stewardship plans for prospective donors, preparing relevant materials such as briefing memos, meeting materials, and donor correspondence;
Proactively track constituent moves through the stages of fundraising, understand what actions are to be taken with key prospects, and prompt relationship managers to complete actions;
**Work with the Advancement and Campaign teams to**: ensure prospect/donor files in Raiser’s Edge are always up-to-date and that donor touchpoints and next steps are documented; pull queries and reports and compile information to support the Advancement and Campaign team’s goals and needs; coordinate recognition opportunities by managing and monitoring relevant databases, and working with internal stakeholders, donors, and vendors;
Schedule and coordinate logistics for meetings and tours while serving as the point of contact for the Campaign team;
Coordinate complex calendars, meetings, appointments, and events;
Occasional evening and weekend work required; and
Other related duties as assigned.
QUALIFICATIONS, EXPERIENCE, AND ATTRIBUTES OF OUR IDEAL CANDIDATE
Post-secondary education in a related field; certificate or training in business administration, fundraising, or database management is an asset;
Demonstrated high levels of trust and integrity, and excellent attention to detail;
Superior organizational and project management skills;
Approachable and collaborative work style, exceptional interpersonal skills, and a strong professional presence;
Resourceful and flexible with strong research, problem-solving, and time management skills;
Working knowledge of CRA tax receipting requirements;
Ability to communicate the vision and key message of SCS to the community; and
Criminal record check is required as a condition of employment.
COMPENSATION AND BENEFITS
The salary range for this position is between $65,000 - $70,000 per annum, in addition to a comprehensive benefits plan and generous vacation time.
DIVERSITY & EQUAL OPPORTUNITY
St. Clement’s School is committed to diversity, equity, and inclusion. We value each community member’s identity and well-being. Together, we learn and grow by embracing multiple perspectives, experiences, and cultures. Our differences are our strengths.
ABOUT OUR SCHOOL
Founded in 1901, St. Clement’s School is one of Canada’s leading independent schools for girls. We’re a close-knit, dynamic community of approximately 470 students from Grade 1-12 who live, learn, and grow together under one roof. St. Clement’s is recognized for its longstanding commitment to academic rigour and excellence in a small, nurturing environment. At SCS, every student is known and valued.
HOW TO APPLY
We regret that only those selected for an interview will be contacted.
Thank you for your interest in St. Clement’s School

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