Assistant Steward

3 weeks ago

Vancouver, Canada UBCPACTRA Full time

**Position**: Assistant Steward - Finance

**Start Date**: As soon as possible.

**Duration of Appointment**: Full-Time, Temporary (6-month term)

The Union of British Columbia Performers (UBCP/ACTRA) is an autonomous branch of the Alliance of Canadian Cinema, Television and Radio Artists (ACTRA) the national organization of professional performers working in the English-language recorded media in Canada. UBCP/ACTRA’s more than 8,500 members are an integral part of the approximately 28,000 performers who have come together to build ACTRA, the strongest Union of cultural workers in Canada.

UBCP/ACTRA is seeking an Assistant Steward - Finance to join our team.

Working within a collaborative, team environment, this Assistant Steward - Finance role will be focused on finances related to the Film, Television and New Media (FTVNM) department. The key responsibilities include the processing and reconciliation of payroll remittances received by the Union as required by the various FTVNM department collective agreements. This role will also provide overall support to the Finance department.

**RESPONSIBILITIES**:

- Performs general ledger account analyses and reconciliations as required.
- Performs all bank account reconciliations monthly.
- Re-issues all stale-dated ‘No Known Address’ cheques as required.
- Balances the monthly investment account statements.
- Liaises with the FTV and Commercials Assistant Stewards on payroll loading errors.
- Residuals postings and verifications for all Canadian and US bank accounts.
- Deposits all e-transfers on a daily basis.
- Assists in preparing year-end audit working files and liaison during process with auditors.
- Assists in developing and producing accounting reports.
- Performs other duties as necessary that are related to accounting and support functions.
- Assists in mail outs, as required.
- Attends Membership Meetings, if required in the rotation.
- Other duties as may be assigned from time to time by the Employer.
- Reports to the Employer.

**EDUCATION & EXPERIENCE**:

- Educational background and industry-related knowledge and experience will be considered in assessing applicants in accordance with Article 13.03 of the UBCP/UNIFOR Collective Agreement.
- Minimum two (2) years of experience working in accounting.
- Must have experience doing high-volume bank reconciliations.
- Must have experience dealing with large volumes of data, downloading, formatting and reconciling.

**SKILLS & ABILITIES**:

- Excellent organizational skills.
- Keyboard minimum 50 WPM.
- Excellent attention to detail.
- Intermediate computer skills using MS Office (Excel, Word, and Outlook), and experience with Sage 50 is an asset.
- Sensitivity and judgment in the handling of confidential information.
- Ability to analyze and problem solve, show initiative, and take ownership of tasks.
- Intermediate understanding of accounts payable, accounts receivable, and modern banking processes.
- Exceptional administrative and time management skills.
- Excellent oral and written communication skills.

**KEY RELATIONSHIPS**:
**Reports to**: Manager of Finance

**Direct Reports**: None

**Engages with**: Executive Board

Executive Administrative Director

Management Team

UBCP/ACTRA Staff

UBCP/ACTRA Members

**OTHER**:
**HOURS OF WORK**: 5 days per week (35 hours). Regular office hours M-F 8:30 am to 4:30 pm.

**SALARY**: This position has a current annual salary of $78,211.80 under Appendix “A” plus 12.5% in lieu of benefits and vacation pay under articles 23.01 (b) and 32.01 of the UBCP/ACTRA/Unifor Local 3000 collective agreement.

**START DATE**: As soon as possible.

UBCP/ACTRA and the UNIFOR, Local 3000, adhere to the principles of employment equity.

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