Operations Assistant/volunteer Coordinator

3 weeks ago


Coquitlam, Canada Low Entropy Foundation Full time

Job Title: Operations Assistant/Volunteer Coordinator
Organization: Low Entropy Foundation
Location: #408 - 552 Clarke Rd, Coquitlam, BC (In-Person at our Thrift Store)
; 35 hours per week

**Salary**: $20 per hour
Benefits: Included

**Job Description**:
Low Entropy Foundation is seeking a highly organized and motivated individual to join our team as the Operations Assistant/Volunteer Coordinator. This position plays a crucial role in supporting our day-to-day operations and coordinating volunteer activities. If you have a passion for making a difference and enjoy working in a dynamic and collaborative environment, we encourage you to apply.

**Responsibilities**:
1. Operations Support:

- Provide direct support to the Assistant Executive Director in the day to day operations of the social impact organization and the thrift store.
- Assist with general administrative tasks to support overall operations.
- Help manage inventory and supplies, ensuring adequate stock levels.
- Moving supplies from our storage locker to our store.
- Representing the organization at special events.
- Assist in coordinating logistics for events, meetings, and other organizational activities.
- Contribute to process improvement initiatives, identifying opportunities for increased efficiency.
- Provide coverage in the thrift store when needed.

2. Volunteer Coordination
- Recruit, train, and onboard volunteers to support various organizational initiatives.
- Coordinate volunteer schedules and assignments, ensuring coverage for all required activities.
- Develop and maintain positive relationships with volunteers, evaluate volunteer performance and provide feedback for continuous improvement.
- Maintain regular contact with volunteers, providing updates, sharing opportunities, and addressing concerns.
- Serve as a liaison between volunteers, staff, and other stakeholders, ensuring effective communication.
- Organize volunteer events and recognition programs
- Maintain accurate records of volunteer hours, activities, and accomplishments
- Collaborate with different teams to ensure seamless coordination of volunteer efforts with organizational goals.

Qualifications:

- Proven experience in volunteer coordination, project management, or related fields
- Excellent organizational and time management skills
- Strong interpersonal and communication skills, with the ability to effectively engage and motivate volunteers
- Detail-oriented with the ability to prioritize responsibilities
- Proficient in using Google Workspace
- Ability to work independently as well as part of a team
- Passion for our organization's mission and values.
- Valid driver’s license and reliable vehicle is required
- Clear criminal records check
- Ability to work evenings and weekend hours as needed.

**Benefits**:

- Hourly rate of $20 per hour
- 35-hour workweek; Mon-Fri 9am-5pm unless otherwise scheduled for events or store coverage
- Comprehensive benefits package, including medical and dental
- 3 Weeks vacation
- Opportunities for professional development and advancement within our social impact organization
- Meaningful and rewarding work in a supportive and collaborative environment

How to Apply:
Applications sent through Indeed will not be considered.

Thank you for your interest in joining our organization and helping us make a difference in our community.

Low Entropy Foundation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and volunteers.

**Job Types**: Full-time, Permanent

**Salary**: $20.00 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Coquitlam, BC V3J 0A3: reliably commute or plan to relocate before starting work (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

Expected start date: 2023-07-03


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