Coordinator, Philanthropy

**Work Arrangements**What Douglas Offers**

DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.

**The Role**
- Reporting to the Associate Director, Annual Giving and Alumni Relations or the Manager, Philanthropy & Alumni Relations, the Coordinator, Philanthropy and Alumni Relations provides program implementation and coordination support to the philanthropy and alumni relations programs at Douglas College Foundation. The Coordinator participates in on-going fundraising, stewardship, alumni events and programming and supports the development and implementation of new unit initiatives that advance the Foundation’s priorities and strategic plans
- **_._**

**Responsibilities**

**1. Coordinates fundraising and alumni relations program development by**:
a) Identifying, cultivating, soliciting and stewarding a portfolio of prospects/donors and alumni for the Foundation that aligns with institutional priorities (with emphasis on student support);
- b) Implementing donor and alumni recognition, acknowledgement and stewardship programs;
- c) Processing donor gifts, invoices, pledges, receipts, and gift agreements;
- d) Participating in on-going fundraising cultivation and stewardship planning and practice with donors and alumni
- e) Cultivating donors and alumni through relationship management/moves management and tracks these in Raiser’s Edge NXT database;
- f) Tracking progress through dashboards and generates reports on activity as required;
- g) Identifying and implementing opportunities for collaboration with other departments across the College;
- h) Effectively integrates institutional priorities and messaging into alumni and donor communications and activities;
- j) Represents Douglas College at alumni/community events and activities and is responsible for interaction with respected community members to enhance the positive image of Douglas College with alumni and the community at large;
- k) Assists with coordinating the business relationships and affinity and benefit programs of the alumni relations office;
- l) Assists with achieving fundraising targets through alumni events and affinity programs;
- m) Assists the FAR leadership team in coordinating and administering multi-year contracts for Affinity partnerships that mutually benefit the College and the affinity partners; and
- n) In collaboration with the Philanthropy team, identifies alumni with potential to support the College.
- **2. Coordinates and implements philanthropy and alumni relations program activities by**:
a) Utilizing networking, search engines and public sources to identify and research potential donor and alumni prospects for engagement;
- b) Participating in department strategy sessions and meetings;
- c) Assisting Director and/or Associate Director in identifying emerging opportunities for philanthropic support and alumni engagement;
- d) Preparing donor and alumni briefing notes, plans and reports for the FAR leadership team;
- e) Developing plans for approach of prospects, and preparing subsequent updates based on outcome of meetings;
- f) Supporting the planning and delivery of special events/strategic initiatives for both donors and alumni;
- g) Coordinating an annual “Day of Giving” and/or crowdfunding campaigns with alumni and donors; and
- h) Developing evaluation criteria/key performance measures for alumni and student programs and services; analyzes statistical information, documents and reports results, integrates suggestions and improvements into programs and services.
- **3. Coordinates administration activities by**:
a) Keeping abreast of current fundraising and alumni engagement practice, relevant legislation and resources through educational seminars, training programs and active membership in professional organizations (e.g. CASE, CCAE, AFP, CAGP) and sources such as Imagine Canada, Charity Village, etc.;
- b) Monitoring and maintaining fundraising and alumni engagement program budgets;
- c) Responding to donor and alumni inquires and complaints;
- d) Organizing and facilitating meetings, conferences, and other special events, for donor and alumni cultivation and stewardship including:
- Liaising with Faculties;
- Liaising with Facilities;
- Recruitment of donors, sponsors, alumni, volunteers and attendees;
- Coordinating the venue;
- Managing the budget and ensuring appropriate cash management processes are in place;
- Working in collaboration with the FAR’s leadership team and with the Coordinator, Marketing to produce promotional materials; and
- Communicating with participants before, during and after events.

**4. Coordinates the marketing and communic